Widening Participation & Pro Bono Projects Assistant Job Vacancy in Newcastle University Newcastle upon Tyne – Updated today

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Full Details :
Company Name : Newcastle University
Location : Newcastle upon Tyne
Position :

Job Description : We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

We understand how important the full employment package is to our colleagues at Newcastle University and we are committed to providing a great range of benefits and discounts for all. You can learn more about what is available here on our Benefits Website page .

Salary: £19,623.00 with progression to £21,686.00 per annum, pro rata
Closing Date: 20 March 2022

The role

Newcastle Law School has an exciting part time opportunity for a professional and enthusiastic person who enjoys working with a range of people to join the Professional Services team as Widening Participation and Pro Bono Projects Assistant. The main focus of this role is administrative support for the school’s Pathways to Law project, and a range of other Widening Participation activities. You will work closely with the Pro Bono Projects and Widening Participation Assistant to provide cover for each other’s non-working days. You will also provide some general administration to support the smooth running of the school.

You will be joining an experienced, friendly and supportive team. You will need excellent organisational and communication skills; be able to demonstrate high levels of accuracy and attention to detail; be a team player; and use your initiative to prioritise your own workload in order to meet deadlines. Flexibility, discretion, tact and diplomacy are also essential, as is a working knowledge of Microsoft Office packages and knowledge of or an interest in learning the use of university systems such as SAP.

The post is part-time over 2 full days per week on Thursdays and Fridays. There may be some flexibility around specific working hours which we will be happy to discuss.

Informal inquiries can be made to the School Manager, Jane Hagger jane.hagger@ncl.ac.uk

Key Accountabilities

1. Sutton Trust Pathways to Law

Administrative support to ensure the smooth running of the Sutton Trust Pathways to Law project, including but not limited to:

organisation of events, travel and catering, etc. (mix of online and in-person) aimed at engaging the Pathways students;
organisation of travel and accommodation for those attending the annual conference;
processing reimbursement of Pathways student travel costs;
assisting with recruitment of student mentors, checking they have completed eligibility to work checks in line with university policy, adding approved work assignments to the university’s student payment app;
assisting with upkeep of documentation relating to the Pathways project.

2. Widening Participation and Schools Outreach Projects

Administrative support for a variety of projects including arranging visits, travel, catering.
Assisting with recruitment of student outreach mentors, checking they have completed eligibility to work checks in line with university policy, adding approved work assignments to the university’s student payment app; processing travel reimbursements.

3. Pro Bono Projects

Ensure business continuity in the absence of the Student Experience and Pro Bono Engagement Assistant post holder by providing support for events, activities and meetings as required.

4. Other Duties

Administration of the annual prizes awarded by the Boards of Examiners, including notifying students, external awarding firms and sponsors, and NU Advancement, preparation of payment forms.
Assist with the registration on the university’s SAP system of University of Law students as Associate Students.
Maintain and update student files throughout the year and following BoE progression, ensuring relevant information is available to personal tutors.
Maintain school mail base lists.
To provide administrative support to designated academic colleagues.
Other duties commensurate with the grade as required by the School Manager.

The Person (Essential)

Knowledge, Skills and Experience

Experience of working in a similar customer-oriented role
Experience of administrative work in a busy office environment
Working with a range of stakeholders both internal and external to the organisation.
Good Organisational Skills.
Prioritisation skills, works quickly and accurately to deadlines.
Communicates clearly orally and in writing.
Good inter-personal skills.
A flexible attitude to work demands and customers and a commitment to excellent customer service.
Competent user of MS Office including Outlook, Word and Excel.
Quick to learn new processes and procedures including use of new IT systems.

Attributes and Behaviors

Planning and Organising

Works in a planned and structured way
Uses own and others time effectively
Ensures that all activities are completed on time
Uses systems and tools to ensure records and audit trails are clear and up to date
Keeps work systems up to date, neat and tidy
Maintains flexibility in work plans to allow for changing circumstances

Delivering Services

Sees other departments and colleagues as “customers” and follows through on their enquiries and requests
Keeps fellow team members up to date with progress
Co-operates with others in achieving targets
Takes responsibility for achieving own targets
Has a positive attitude for doing things better
Pays attention to detail
Is enthusiastic in getting the job done on time.

Communicating

Clear and concise; gets the message across to others
Chooses communication tools appropriately e.g. selective use of emails and other channels of communication
Tailors content of communication to the audience, changing style, tone and format appropriately
Uses face to face communication regularly

Team working

Shares relevant and useful information with others
Keeps other team members up to date with progress
Willing to help others and share workloads
Supportive of team decisions
Asks Others’ opinion
Respects the value that different views bring to the team

Qualifications

Good general education, at least GCSE Grade A-C or equivalent, plus some experience in a relevant role OR 1-2 years’ relevant work experience.

Newcastle University is committed to being a fully inclusive Global University which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from everybody, regardless of race, sex, ethnicity, religion, nationality, sexual orientation, age, disability, gender identity, marital status/civil partnership, pregnancy and maternity, as well as being open to flexible working practices.

The University holds a silver Athena SWAN award in recognition of our good employment practices for the advancement of gender equality. The University also holds the HR Excellence in Research award for our work to support the career development of our researchers, and is a member of the Euraxess initiative supporting researchers in Europe.

Requisition ID: 16826

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