Property Management Finance Assistant Job Vacancy in Michael Parkes Chartered Surveyors Rochester ME2 – Updated today
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Company Name : Michael Parkes Chartered Surveyors
Location : Rochester ME2
Position :
Job Description : Michael Parkes Surveyors Ltd is a hands on company based on Medway City Estate, Rochester that understands the requirements of both residential and commercial property management.We are currently looking for an experienced Property Management Finance Assistant or someone with relevant experience in managing finance. The ideal candidate will work closely with the Property Manager and interact with tenants, contractors, suppliers, and senior management.You are:Self-motivated, detail oriented and take pride in your work, and you get along well with people, and like dogs!You will ideally have:· Prior recent experience of assisting with Management Accounts within the Housing or Property Sector· Have a good understanding of PMS or similar third party property management software:· Have experience with Office 365 – Outlook, One Drive, Word, Excel, Power Point, SharePoint and preferably have used third party property management softwareYou will be responsible for:· Processing all contractor’s invoices ensuring there are enough funds in the service charge account to pay.· Liaising with property manager to ensure works have been completed prior to contractors being paid.· Reconciling client bank accounts monthly.· Preparing service charge demands and rent demands.· Chasing arrears on a weekly basis.· Assisting the property manager in preparing budgets and review all expense ledgers.· Coordinating with the property manager to ensure compliance to RICS procedures and regulations.· Updating property management software system when income received from various sources.· Maintaining records of clients, property details and tenants etc on the property management software system.· Helping all tenants/freeholders/leaseholders regarding payment plans and prepare statements when required.· Preparing quarterly client statements and ensure funds are transferred in a timely manner.· Preparing management fees.· Preparing service charge accounts and liaise with accountant to ensure records agree and provide supporting documentation and provide interpretation of transactions where necessary.· Keeping and maintain records of insurance documents for contractors.· Keeping full accounting information of the reserve funds.· Preparing VAT reports.· Responding to Leaseholder & freeholder enquiries in relation to accounting/service charge matters· General office administrative duties including answering calls and responding to emails.Job Type: Full-timeSalary: £20,000.00 per yearSchedule:Monday to FridayCOVID-19 considerations:Displayed notices promoting infection controlDesks over 1m apartNo sharing of cups/itemsCleaning of communal areasProvision of anti bacterial soap and hand sanitiserSocial distancing
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