Controller/Bookeeper/Office Manager Job Vacancy in Hercules Design Build St. Louis, MO 63126 – Updated today

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Company Name : Hercules Design Build
Location : St. Louis, MO 63126
Position :

Job Description : Job SummaryThis is a key position that reports directly to the owner and supports the company by managing all financial and administrative functions. Monitors cashflow, performs day to day bookkeeping duties and manages all billing and accounts receivable. Prepares monthly, quarterly and annual project and company financial reports. Ensures office is organized and runs smoothly. HDB is a casual work environment that emphasizes personal responsibility and respectful consideration of colleagues.Personality RequiredEnthusiastic, upbeat and positive! Able to stay on top of multiple projects, adaptable to changing priorities, intellectually sharp, friendly, service oriented, pro-active, not a prima-donna — willing to do even the down and dirty duties around the office.Main Job Resposibilities/FunctionsExecutive AdministrationManages all financial processes for the company.Responsible for developing, implementing and updating written office policies and procedures related to the financial management of the company.Devises new forms or systems to improve efficiency of workflow.Reads and routes incoming mail on a daily basis.Monitor the general liability, auto, worker’s compensation and health insurance policies as needed.Office AdministrationOversees inventory of office supplies; responsible for requisition of office supplies.Maintains all personnel records and employee services including insurance and payroll savings plan.Assist with H.R. functions, including onboarding of new employees/contract staff.Coordinates lines of communication between personnel and ensures information is distributed.Develops and implements office systems and proceduresOrganizes and composes office correspondence, documents and other reportsBookkeepingMaintains list of all vendors and subcontractors, and all jobs and customers – past and current.Performs accounts payable (A/P) accounting functions – Receives and processes vendor bills & internal check requests. Verifies information on bills.Enter all debit and credit card receipts; ensure expenses are coded to correct job and account.Codes and enters deposits, bills and receipts per budget and estimate guidelines.Ensure there is a process in place so duplicate entries are not entered into accounting system.On weekly basis, reviews bills scheduled for payment and special check requests with owner; prints approved checks and prepares for signature.Performs accounts receivable (A/R) functions including billing, processing of invoices and record keeping.Prepares monthly WIP reports and other monthly, quarterly and annual reports as required.Prepares job invoices to include billing activities such as allowance reconciliation and preparing draw requests for bank financed jobs.QualificationsHighly organized, detail oriented, self-motivatedAble to work independently and as a team member.Problem solver.Maintains professional demeanor; demonstrates integrity and confidentiality.Has a general knowledge of H.R. processes and requirements.Knowledge of general office procedures and competency with office equipment: computer, copier, etc.PC Savvy – willing and eager to learn new skills with technology; proficient with MS Office Suite including Word, Excel, and Outlook.Proficient in online applications such as Google Calendar.Excellent phone manner – professional yet friendly and warm; able to ascertain nature of call and direct/handle accordingly.Strong understanding of accounting procedures; in depth knowledge of QuickBooks Desktop,percent complete accounting and job costing.3-5 years of QuickBooks experience minimum.COVID-19 Precaution(s):Social distancing guidelines in placeSanitizing, disinfecting, or cleaning procedures in placeWork RemotelyNoJob Type: Full-timePay: $45,000.00 – $60,000.00 per yearBenefits:Flexible scheduleHealth insurancePaid time offVision insuranceSchedule:8 hour shiftMonday to FridayEducation:Associate (Preferred)Experience:Office manager: 2 years (Preferred)QuickBooks: 2 years (Required)Microsoft Office: 2 years (Required)Work Location: One location

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