INFORMATION ANALYST Job Vacancy in City of Brampton Brampton, ON – Latest Jobs in Brampton, ON

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Company Name : City of Brampton
Location : Brampton, ON
Position : INFORMATION ANALYST

Job Description : Job Description:
JOB TITLE: ANALYST, INFORMATION
DEPARTMENT: LEGISLATIVE SERVICES
POSTING NUMBER: 104642
NUMBER OF POSITIONS: 1
JOB STATUS & DURATION: Full Time Permanent
HOURS OF WORK: 35 hour workweek
LOCATION: The City of Brampton has implemented a gradual reintegration of staff into the workplace. Beginning on April 4, 2022, onsite work location of two (2) days a week will commence. Beginning on July 4, 2022, this will increase to three (3) days a week with expected full in-person reintegration occurring in September 2022. Once working onsite, you will report to the location of City Hall West Tower
SALARY GRADE: 9
SALARY RANGE: 1ST STEP: $74,110.40 per annum
2ND STEP: $78,023.40 per annum
JOB RATE: $82,100.20 per annum
JOB TYPE: Union
POSTING DATE: March 16, 2022
CLOSING DATE: March 29, 2022
AREA OF RESPONSIBILITY:
Reporting to the Deputy Clerk, Records and Information Services, the Information Management team implements and administers the corporate records and information management program. The Information Analyst is responsible to identify areas of concern, complete information audits, recommend solutions, provide training and monitor program compliance.
Participate in corporate level planning, strategies and initiatives and assist with the development, implementation, delivery and maintenance of the City’s Records & Information
Management Program
Review records for compliance, recommend changes for improvement and initiate solutions.
Identify and analyze records management needs, recommends and initiates buy in to strategic solutions.
Oversee and recommend vital records preservation.
Provide guidance, training and verify and assign work to team members.
Administer and oversees record storage and disposition.
Develop and deliver training programs in support of the corporate Records and Information Management program and its system(s).
Troubleshoot problems with corporate records management software and assist user groups, document programming and software deficiency issues.
Classify and catalogue information collections. Oversee the receipt of corporate legal agreements.
Oversee quality control of digitization strategy and images.
Interact with counterparts in other municipalities for benchmarking purposes. Participate with professional organizations such as AIIM and ARMA via conferences, webcasts, discussion groups etc. to keep abreast of current trends and issues in the records management industry.
Participate in sub-committees as required.
Provide direct support, guidance, and training on records, IM policies, principles & procedures as well as recordkeeping software
Assist with the implementation and on-going administration and maintenance of the Corporate recordkeeping systems;
Perform business analysis of functional requirements to identify information, procedures, and decision flows;
Develop and deliver/ publish corporate communications including training and awareness campaigns, website content, bulletins, etc.
Review records and provide statistical reports on records lifecycle, data completeness, accuracy and compliance with process instructions;
Maintain an accurate inventory pertaining to the capture, storage, retention, retrieval, and destruction of City records;
Maintain archival relationship with Peel Art Gallery, Museum and Archives, and oversee preservation and access for corporate archival records that have reached disposition;
Supervise quality assurance of electronic imaging to ensure compliance with Canadian and International document imaging standards;
Test new technology solutions;
Assist in the municipal election as needed by the Clerk’s Office;
Performs additional similar and related duties as assigned.
SELECTION CRITERIA:
High School (Grade 12) graduation plus an additional program of three to four years, or equivalent in Records Management, Library Sciences or Public Administration.
Over two (2) year, up to and including four (4) years of experience in file classification, retention scheduling, archival/ record centre operations, and electronic records management, preferably in a municipal government or other government organization.
Knowledge of legislation applicable to records management and the Municipal Freedom of Information and Protection of Privacy Act, records management and imaging standards and processes.
Working knowledge of Microsoft Office and electronic document management systems, preferably SharePoint.
Professional development through ARMA International or the Association for Information and Image Management (AIIM) is an asset
Exceptional written, verbal and interpersonal communication skills, including report writing and presentation skills
Superior analytical and problem-solving skills, including the ability to recognize symptoms, diagnose causes and identify alternative solutions.
#LI-NR2
**Various tests and/or exams may be administered as part of the selection criteria.
Alternate formats will be provided upon request.
Interview: Our recruitment process will be completed with video conference technology.
As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.
If this opportunity matches your interest and experience, please apply online by clicking the button above quoting reference #104642 by March 29, 0222 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.
As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.
Please be advised, the City of Brampton uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the Job Competition and your application will be removed from the Competition.

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