Program Assistant – DPI Job Vacancy in University of Illinois Chicago, IL 60607 – Latest Jobs in Chicago, IL 60607 – updated today

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Company Name : University of Illinois
Location : Chicago, IL 60607
Position : Program Assistant – DPI

Job Description : University of Illinois System Discovery Partners Institute Program Assistant Chicago

DPI seeks candidates for the position of Program Assistant. Program Assistant(s) will work closely with a DPI unit and across the organization to further the team’s programmatic goals in the areas of tech talent development, applied R&D and/or business development. They will support the goals and initiatives of DPI teams in efforts to grow programming and impact within the city of Chicago and state of Illinois. The successful candidate(s) will manage day-to-day operations and short-term projects to help drive progress toward long-term initiatives in line with the overall mission of DPI and the University of Illinois System.
Additional responsibilities include:

Duties:

Communications management (40% time)

Provide program knowledge and expertise including preparing or compiling supporting materials, documents, and files in preparation for meetings and other unit activities.
Serve as information resource: gather information, prepare materials, respond to questions, and disseminate information on behalf of DPI.
Serve as an integral communication intake point and coordinator for DPI.
Provide email support with a high degree of tact and technical knowledge.
Receive, screen, document, and route incoming communication. Manage follow-up actions on inquiries through resolution.
Practice active listening to extract relevant information from conversations, arrange the information efficiently, and take appropriate action.

Operations management (30% time)

Manage unit purchases and project/program budgets including organizing purchase and travel requests, routing approvals, and maintaining documentation in compliance with university policies.
Nurtures a network of support through the university, local campus communities, and other key stakeholders.
Review meeting notes and other documents to determine appropriate follow up items.

Time and calendar management (30% time)

Coordinate and schedule the calendars of DPI Directors and unit staff, which are complex and fluid.
Exercise independent judgement in determining priorities and effective utilization of time for meetings and appointments, including coordination with other administrative offices and university departments/units.
Prioritize conflicting needs, handle matters expeditiously and proactively, and follow-through on tasks to successful completion, often with deadline pressures.

Other duties as assigned.

Qualifications:

Minimum Qualifications:

Bachelor’s degree.

Preferred Qualifications:

Excellent organizational skills and multi-tasking capabilities with the ability to work under tight deadline pressure.
Capacity to manage daily responsibilities and prioritize workload is integral to the successful operation of the office.
Proficient computer skills and knowledge of university applications, including Microsoft Office (Word, Excel, Outlook), reporting systems, Zoom and Skype.
Professional competence and complete mastery of clerical skills, including grammar, spelling, punctuation, filing, and typing. Capacity to handle a large volume of information and the ability to remember a vast amount of detail is indispensable.

To Apply: For fullest consideration, please fully complete an online application by following the link to apply for this Civil Service Position on the Chicago Campus.

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

Credential Assessment Exam Scoring Information:
You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume, college transcript, certifications and licensures will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Joanne Neris at joannes@uic.edu.

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than Monday, March 28, 2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

This position requires Illinois residency within 180 days of the hire date.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.

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