Human Resources Assistant (Part-Time) Job Vacancy in State of Montana Helena, MT – Latest Jobs in Helena, MT

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Company Name : State of Montana
Location : Helena, MT
Position : Human Resources Assistant (Part-Time)

Job Description : The Montana State Auditor’s Office, Commissioner of Securities and Insurance (CSI) has an exciting opportunity available for a part-time Human Resources Assistant! To learn more about the Agency and this position, please continue to read more.
CSI Overview
We are entrusted with protecting all Montanans from bad actors by regulating two of the state’s largest industries—securities and insurance. We strive to foster a thriving Montana industry marketplace through education, common-sense regulation, and equitable enforcement of the law with swift accountability for fraudsters and justice for their victims.
Our Vision
At the CSI, our vision is to safeguard Montana consumers by regulating the insurance and securities industries, investigating fraud, and prosecuting criminals.
Our Mission
Our Mission consists of the following:
Informing consumers and industry through education and outreach
Providing responsive and meaningful customer service.
Supporting Montana business by promoting industry innovation and removing unnecessary regulatory roadblocks and red tape.
Managing State Trust Lands with long-term goals of stewardship for the ongoing benefit of public education.

Why Work with Us?
All of our positions with the agency are located in Helena, Montana. Montana is an all-around great place! We are centrally located in the heart of Helena and within walking distance of beautiful downtown. With countless outdoor opportunities, great schools, and a small-town atmosphere, Helena is an excellent place to live. You can also learn more about moving to and living in Helena, Montana here. The Montana State Auditor’s Office is an equal opportunity employer.
We know you have many employment opportunities available to you. But just as we caught your attention with the appeal of a small-city, mountain life, we will also appeal to you in creating your professional working environment. The CSI is an efficient, highly regarded, professional regulatory agency with responsibility for consumer protection of insurance and securities purchasers. Our success derives from having effective working relationships, built on mutual trust and respect for each other’s skills and abilities. We will challenge you to be the best you can be in both your individual competencies and as a team-player. We have created an environment for success and will work hard to provide opportunity for you to progress in your career with mentorship, education, training, and certifications.
About this Opportunity
The Montana State Auditor’s office is currently seeking a Human Resources Assistant to perform a variety of administrative tasks and services to support effective and efficient operations within the agency’s Human Resources department. This position will also serve as a back-up to the administrative assistant at the front-desk and will report directly to the HR Generalist.
This position provides professional level support for the entire agency, utilizing exceptional customer service skills and techniques, while establishing and maintaining a professional atmosphere for staff and members of the public. The tasks associated with this position, include, but are not limited to the following:
Performs administrative work to include updating records and documents, such as organizational charts and personnel records, using both electronic and paper filing systems as staffing changes occur.
Works with highly confidential and sensitive information
Performs duties associated with records management and ensures compliance with policies and rules associated with this process.
Explains HR policies and procedures to both new hires and existing staff.
Assists with the hiring of new employees, from preparing and submitting job position descriptions for review and posting, corresponding with candidates during the recruitment process, scheduling interviews, assisting with background check processes, and onboarding of new employees.
Coordinates with employees, supervisors, and the HR Generalist regarding FMLA notifications, tracking, and documentation.
Serves as a back-up to the front desk administrative assistant. Tasks include, but are not limited to the following:
Answering telephone calls, greeting visitors, and directing them as applicable.
Handling incoming and outgoing mail, emails, and faxes.
Performing general office tasks such as monitoring and maintaining office supplies and equipment.
Maintaining and performing data entry into databases.
Proofreads documents, records, and other files to ensure accuracy.
Performs other duties as assigned.

Your service is rewarded with competitive compensation and generous benefits.
Work/life balance
Medical, dental, and vision coverage
Retirement plans
Generous paid vacation, sick leave, and holidays
Pre-tax flexible spending accounts
A vibrant Employee Assistance Program
State of Montana employment may qualify you to receive student loan forgiveness under the Public Service Loan Forgiveness. Look here to learn more and understand whether or not you may qualify.

Additional benefit package information is available here.

Qualifications:
What can you offer us?
Do you have strong administrative, communication, customer service skills, and have an interest in growing in the field of human resources? If so, than this opportunity might be right for you. To be successful in this position, you must have a high level of competence in the following areas:
Working understanding of human resource principles, practices and procedures.
Ability to communicate effectively and diplomatically, both verbally and in writing.
Must be willing and able to deliver excellent and quality customer service to both internal and external customers.
Must be professional, exhibit strong interpersonal skills, and be flexible.
Strong organizational skills and attention-to-detail are extremely important.
Must demonstrate the initiative to work in a self-directed and proactive manner.
Ability to accomplish multiple priorities, often with short deadlines.
Ability to problem solve, recommend solutions, and deliver results.
Demonstrated ability to work effectively both in a team environment and independently.
Must be comfortable dealing with difficult and highly confidential situations while maintaining the highest level of confidentiality.
Must have a strong commitment to safety.
High proficiency in general office procedures and office technology practices, business English, spelling composition, grammar, and filing systems.
Professional telephone etiquette and the ability to use standard office equipment including, but not limited to personal computer, fax, copier, multi-line telephone system, printers, and scanners are essential.
Additionally, in order to be successful, you must be able to establish and maintain effective working relationships with co-workers, department staff at all levels, and the general public.
Effective time management skills, flexibility, and multi-tasking abilities.
Ability to be resourceful and adapt quickly to get the job done.
Minimum Educational and Experience Requirement:
Two (2) years of post-secondary education in business, human resources, public administration, communication, or a related field; and
Three (3) years of related work experience in clerical and administrative field.

Other combinations of education and experience will be considered on a case by case basis.
Preferred Experience:
Minimum of one (1) year experience in a human resources role is preferred.

How to apply?
Special Instructions:
If you feel you have the qualifications for this position and have an interest in providing meaningful and responsive customer service to the public and agency staff, while protecting Montana consumers, please submit all the following with your application materials:
Cover letter *: Please see additional details below on what to include in your cover letter.
Resume:
Transcripts
Minimum of Three Professional References
Cover Letter:
In your cover letter:
Describe how your education and work experiences have prepared you for this position.

Important Tip: When uploading and submitting your application materials, please make sure to mark your attachments as “relevant” or we will be unable to view your documents.
Please Note: In order to be considered, all application materials (see items 1-4 above), must be submitted by no later than the closing date/time on this posting.
CSI will invite a limited number of applicants to a minimum of one structured interview. Selectees are subject to successful reference, background, and fingerprint check. Those selected for an interview may be subject to taking a performance test prior to the interview.
Successful applicant(s) will be subject to criminal history background check.
Only electronic materials will be accepted. If you need assistance or an accommodation, please contact Human Resources. Materials submitted but not requested will not be considered in the selection process.
Applicants claiming employment preference are required to provide proper documentation, i.e. Vet Preference (DD214), Disabled Vet document from U.S. Veterans Administration certifying service-connected disability or purple heart medal, disabled (DPHHS Disability Certification), by the closing date. The State of Montana Careers system will generate an email with instructions on how to submit preference documents. The Montana State Auditor’s Office is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment: Not Applicable

Job: Human Resources

Salary: $ 19.00 – 22.00 Hourly

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status: Regular

Schedule: Part-Time

Shift: Day Job

Travel: Yes, 5 % of the Time

Primary Location: Helena

Agency: State Auditor’s Office

Union: 000 – None

Bargaining Unit: 000 – None

Posting Date: Mar 15, 2022, 3:46:28 PM

Closing Date (based on your computer’s timezone): Mar 31, 2022, 12:59:00 AM

Required Application Materials: Cover Letter, Resume, References, Transcripts

Contact Name: Human Resources | Contact Email: Jeffrey.Plum@mt.gov | Contact Phone: 406-444-5221

This post is listed Under Jobs in General Category

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