Executive Assistant Job Vacancy in City of Battle Creek, MI Battle Creek, MI – Latest Jobs in Battle Creek, MI

Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for

Full Details :
Company Name : City of Battle Creek, MI
Location : Battle Creek, MI
Position : Executive Assistant

Job Description : Job Summary
Performs intermediate administrative support work by relieving municipal officials of administrative and clerical detail; independently handles routine administrative matters; records and transcribes correspondence, records and reports. Handles frequent public contacts; performs related work as apparent or assigned. Work performed under the supervision of the City Manager and/or Assistant City Manager.
Pay for this position is $47,713.06 – $62,026.94and includes health, vision, dental and life insurance; 457 ICMA Retirement Plan, as well as participation in our deferred compensation Retiree Health Savings Plan (RHSP). Note that dental is provided at no cost to the employee. This position is also required to participate in the City’s Municipal Employees’ Retirement System (MERS) pension plan, a defined benefit with a multiplier of 2.5%. Essential Functions

Performs administrative support duties such as scheduling meetings and appointments, maintaining calendars for city administrators and public officials, making travel arrangements, monitoring emails and responding appropriately.
Provides customer service by answering questions in person or over the phone, responds to citizen and employee requests for information, suggestions and complaints; assist with website updates.
Provides general office duties such as collecting, maintaining and organizing data for various documents, reports, paperwork and files; picking up and dropping off mail; performing data entry; preparing various routine documents, reports, correspondence, etc.
Maintains office equipment and supplies; documentation for invoicing and processing payments under purchasing card system.
Supports Commission(s) and Boards; prepares agendas, resolutions, notices, reminders and other special reports and records as directed.
Assembles and provides technical information regarding departmental regulations, city ordinances, state, and other requirements/procedures.
Ensures appropriate confidentiality of information as necessary.
Records and transcribes dictation of correspondence and reports, takes transcripts, minutes of meetings, and performs other stenographic work.
Efficient use of various office equipment; personal computers; word processing, spreadsheet, presentation graphics, desktop publishing (Page Maker), and report writing software (Microsoft or Lotus).
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Physical Requirements/Working Conditions
This work is sedentary and requires occasional lifting (0-14lbs); work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye-hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone. Minimum Qualifications

High school diploma or GED equivalent including or supplemented by courses in shorthand, typing and commercial subjects. Associate’s Degree in Office Technology or related field preferred.
3-5 years experience providing executive level support in a fast-paced environment, managing multiple tasks, customers and interruptions.
3-5 years experience with a municipal charter, code, regulations, organization, practices and procedures.

Special Requirements:
Possession of a Notary Public Commission or ability to obtain within two months of hire.
Valid driver’s license in the State of Michigan.

This post is listed Under Jobs in General Category

Disclaimer : Hugeshout works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company