Administrative Assistant 3 – MSC Job Vacancy in City of Gresham, OR Gresham, OR 97030 – Latest Jobs in Gresham, OR 97030

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Company Name : City of Gresham, OR
Location : Gresham, OR 97030
Position : Administrative Assistant 3 – MSC

Job Description : OverviewThe City of Gresham is excited to be accepting applications for an administrative professional for a full-time Administrative Assistant 3 position in the Budget and Finance Department. The Administrative Assistant 3 performs a range of complex administrative support activities to contribute to an efficient office operation in Budget and Finance, in addition to providing support for the Department Director and Division Managers.If you are detail-oriented, organized, energetic and collaborative, have a passion for public service and enjoy working on a variety of topics and subject areas, you will thrive on our team.This job announcement will remain posted until filled. First review of applications will take place the week of April 4, 2022.Why Gresham?“I love being part of a team that is working for the greater good. We are small enough to wrap our arms around the problems but large enough that there are always meaningful challenges.” -City employeeAs Oregon’s fourth-largest city, Gresham is a welcoming community of hard-working people where tradition and heritage meet innovation and opportunity. Gresham is a dynamic and rapidly growing city where families and businesses have a mutual desire and drive to thrive. City of Gresham employees care deeply about the community they serve and go ‘one step beyond’ to deliver services in collaborative, equitable, inventive, practical, and nimble ways. Our work is challenging, fast-paced and rewarding.We believe that to deliver the highest level of service to all Gresham community members, it is crucial we employ a diverse workforce, foster an inclusive working environment, and ensure our policies and systems result in equitable outcomes. The City seeks candidates who will support these values by continuously incorporating equity in their daily work and actively contributing to a workplace culture that respects unique viewpoints, life experiences and cultural perspectives. Come build the future with us.Position DescriptionWith a wide variety of City services that range from streetlights to homelessness support to community safety, every day is different at Gresham. Generally, you’ll get the opportunity to:*Provide exceptional service: * We pride ourselves on outstanding customer service. Reporting to the Budget and Finance Director, you’ll serve as the first point of contact for the department and work with our management team to coordinate office operations, manage records and develop policies and procedures.Keep us on track: We’ll rely on you—and appreciate you—for being the critical detail-oriented position that helps us do our jobs successfully. You’ll produce agendas and meeting minutes, manage Outlook calendars, set up for special events, and track data and create reports and presentation materials.Make a difference: You’ll provide support to committees made up of Gresham residents as well as our Mayor and Council, who are working on critical budget and financial stability initiatives. You’ll help the department prepare the annual budget, assist with accounting processes and play a role in keeping our financial operations running smoothly.What we’re looking forNimble: You’re skilled at juggling multiple tasks and projects with frequent interruptions, and you maintain a cheerful, energetic attitude. You might even be a bit of an organization nerd—so are we!Practical: Details matter, and you pride yourself on your ability to create documents or enter data with zero or minimal errors. We’re looking for a quick learner who, after training, can work independently and self-sufficiently.Initiative: You’re a problem solver who knows where to find answers and seeks to offer solutions that meet or exceed customer needs and expectations. And, you take initiative to understand our processes and systems, as well as the City as a whole.Technical skills: You’re a Microsoft Office whiz, and you can quickly learn new software systems such as the Munis financial accounting system. You’ve got experience with purchasing, processing invoices, contracts, procurement cards, and/or other financial documents and processes.QualificationsMINIMUM QUALIFICATIONS: *High school diploma or GED-AND-Three or more years of administrative support experience.Ideally, you’ll also have:Outstanding customer service skills.Excellent communication skills, both orally and in writing.Ability to organize and manage paper and electronic files while maintaining a heavy volume of purchasing requests, invoices, contracts, procurement cards, and other financial processes.Ability to work closely within a team setting and foster and maintain effective working relationships.And, for really going above and beyond, our preferred candidates will have the following. If you don’t have all of these, you may still be considered.Prior administrative support experience in a public service or non-profit setting, especially within a finance or budget arena.Experience with providing support for committee meetings including agenda preparation, assisting with presentation development, meeting coordination and minutes, especially in compliance with public meeting regulations.Experience conducting basic financial reconciliations.Thorough knowledge of office practices, procedures and equipment.Prior experience with confidential document processing and public records retention.Demonstrated recent experience maintaining reports and data.Prior experience with the Munis financial accounting system is desirable.Some college is preferred.SCHEDULE AND LOCATIONTypical work hours for this full-time position will be Monday through Friday from 8:00 a.m. to 5:00 p.m. A regular schedule that is up to one hour earlier or one hour later may be considered. This position also provides support for occasional evening meetings, typically one to two evenings per month.The work location for this position is in the office at Gresham City Hall (1333 NW Eastman Parkway). A hybrid schedule with no more than three remote work days per week may be considered. The remote location must be in or near the Portland-Vancouver metropolitan area.Selection ProcessTo apply for this position, click ‘Apply’ at the top of this job posting.Required application materials: *Complete online application. Make sure you include your relevant professional experience.Answers to supplemental questions.Optional but preferred: A letter of interest telling us why you are interested in the position and summarizing your relevant experience.If you desire a modification of this process to accommodate a disability, please provide your request in writing to HR@GreshamOregon.gov, or by phone to 503-618-2729, upon submitting the required documents.A review of application materials submitted will determine which candidates will be invited to an interview.Communication with candidates will be done primarily through e-mail. Sometimes these messages may land in a spam or junk mail folder. We encourage you to monitor your inbox as well as the inbox within the governmentjobs.com portal for important updates related to this process.Veteran’s PreferenceThe City of Gresham provides qualifying veterans and disabled veterans with preference in employment in accordance with state law. Any candidate wishing to have their qualifying veteran’s preference applied to the process must submit a qualifying document (DD Form 214 or 215) at the time of application providing proof of eligibility that includes discharge status. Disabled veterans must also submit a copy of their Veteran’s disability preference letter from the US Department of Veteran Affairs at the time of application unless the information is included in the DD Form 214 or 215.Our CommitmentThe City of Gresham is committed to providing equal employment opportunity to all qualified employees and applicants without unlawful regard to race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, national origin, age, mental or physical disability, genetic information, veteran status, marital status, familial status, or any other status protected by applicable federal, Oregon, or local law.Please direct questions about this position to 503-618-2729 or HR@GreshamOregon.gov.If you need assistance with the online application, please contact NEOGOV directly at 1-855-524-5627.Any offer of employment is contingent upon successful completion of a criminal background check.Job Type: Full-timePay: $52,406.00 – $68,153.00 per year

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