Office Manager Job Vacancy in Promise Schools Detroit, MI – Latest Jobs in Detroit, MI

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Company Name : Promise Schools
Location : Detroit, MI
Position : Office Manager

Job Description : “We are growing and we need amazing educators for all roles in our schools and as part of our network Admin team!”

Position Overview

The Office Manager supports the Principal and Dean of Operations, manages the day-to-day operations of the front office, and provides excellent customer service to school customers both over the phone and in-person when greeting and assisting staff, scholars, and visitors. The Office Manager also serves as the attendance clerk for the school. This position requires an organized professional with strong communication skills, attention to detail, and multi-tasking ability. The Office Manager reports to the Dean of Operations.

Duties and Responsibilities

Administrative Duties
Acts as a receptionist for the school, handling scholar, staff, and visitor inquiries, issues, and questions.
Manages the calendar of the Principal, Deans (as appropriate), and shared school calendars.
Answers phones and mail correspondence with the utmost professionalism.
Drafts correspondence, spreadsheets, or other documents as directed.
Implements a filing system to allow ready access to hard copy and electronic files at any time.
Identifies supply and purchasing needs of the front office and teachers. Works with the Dean of Operations to ensure that orders are placed and received.
Performs administrative tasks and projects as directed.

Scholars and Parents
Oversee current and new scholar files to ensure all proper documentation is collected, organized, and filed.
Act as the primary point of contact with parents about school records and scholar billing.
Serves as a key member of the Scholar Recruitment Team and oversees the new scholar enrollment process.
Coordinate logistics for placement testing.
Ensures all free and reduced lunch forms are completed and submitted.
Manages communication to parents, including preparation of newsletters, website updates, and placement of One Call phone alerts.
Ensures the student information database is properly maintained with all student information.

Compliance
Supports the attendance clerk for school.
Supports Dean of Operations on all compliance activities and reporting requirements.

Substitute Management

Manages deployment of substitute teachers as needed.
Act as a team player who provides families, teachers, scholars, and other team members with first-class service.
If you are ready to jump-start your education career and positively contribute to a team that is making strides toward closing the opportunity gap, click the button below to apply!

As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.
Qualifications
Education: Bachelor’s Degree or equivalent work experience.
Experience and Skills:
At least three (3) years work experience in an administrative capacity;
Strong belief that all scholars can achieve and that all schools can and should be 90/90/90 schools;
Constant exercise of discretion and independent judgment;
Commitment to a customer-service orientation;
Strong willingness and ability to report to multiple managers and manage multiple projects or tasks at one time;
Demonstrated ability to work with Microsoft Office products;
Strong analytical and problem-solving abilities;
Exemplary organizational skills and communication skills;
Self-motivated and directed. Ability to take initiative with projects;
Experience working in a team-oriented, collaborative environment;
Willingness to “roll up your sleeves” to support work in a dynamic, start-up environment and develop new areas of expertise to support school needs.
Salary

Commensurate with experience.

Your employment offer will be contingent upon:
Successful completion of your background check;
Verification of your identity and ability to legally work within the United States.
If you are ready to grow your education career and positively contribute to a team that is making strides towards closing the achievement gap, apply today!

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