Bookkeeper / Finance Administrator Job Vacancy in The Purfleet Trust King’s Lynn PE30 – Updated today

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Company Name : The Purfleet Trust
Location : King’s Lynn PE30
Position :

Job Description : Bookkeeper / Finance Administrator – Full time (part time considered)Key Terms of EmploymentHours: 37.5 hours per week – Mon – Fri 9am to 5pm (occasional evenings and weekends will be required) – Part time hours will be considered.Annual Leave: 33 days per annum including bank holidays – pro rata for part time hours (Evenings and weekends may be required on occasions).Salary: £22,911 to £26,122 per annum depending on experienceBase: Pathway House. Austin Fields. Kings Lynn. PE30 1PHProbation Period: 6 monthsNotice: 1 monthContract Term: PermanentPurpose of Job: The Purfleet Trust is a highly respected West Norfolk voluntary organisation established to meet the immediate needs of people with complex needs who are homeless, facing homelessness or inadequately housed. The Bookkeeper / Finance Administrator is responsible for the smooth running of all aspects of the financial administration of the Trust, and to provide high quality and effective financial support to the charity.Key Tasks & Responsibilities: To work with the Chief Executive and the Business Assurance Team to ensure appropriate financial administration and planning to enable a rapidly growing organisation to run efficiently and sustainably, continuously improve its services and maintain its reputation; in accordance with its memorandum of articles and values, good bookkeeping practice in compliance with all legal requirements and financial standards.Main responsibilities: Planning and reporting1.1 Develop budgets, forecasts and financial plans in collaboration with the Chief Executive and assess the financial implications of external events and internal changes. 1.2 Monitor financial risks and advise on the financial impact of strategic decisions.1.3 Prepare regular management accounts (monthly and quarterly) showing income and expenditure against budget, monitor reserves and monitor compliance with restrictions on the use of funds.1.4 Arrange for the production and examination or audit of the end of year accounts in accordance with legal requirements. In collaboration with the Treasurer and Chief Executive, ensure that timely and accurate documents are submitted to the Charity Commission and Companies House.1.5 Be the primary liaison point with the Treasurer and the External Auditor.Financial procedures2.1 Ensure that the organisation has and follows written policies on financial procedures and controls to ensure efficient use of resources and integrity of accounting records.2.2 Ensure that financial procedures are reviewed, updated and improved as appropriate, in line with the changing needs of the organisation.2.3 Explain financial procedures to staff, arrange training for colleagues as required and ensure that good practice is embedded in the organisation.2.4 Ensure financial procedures are compliant with GDPR regulations.2.5 Bookkeeping and finance management2.6 Take full charge of day to day bookkeeping and reporting duties using Sage Accounts, to include sales ledger invoicing, credit control, purchase ledger processing & payments.2.7 Recording the fundraising activity of donors on a database and maintaining donor records.2.8 Prepare and post general ledger journals2.9 Payroll data compilation for external payroll processing.2.10 Ensure that recording of income and expenditure, bank reconciliation, payment of invoices and reclamation of Gift Aid are administered accurately and in a timely manner.2.11 Ensure that effective financial records are maintained in the accounting system.2.12 Maintain well-organised paper records where required.2.13 Manage the relationship with our banks and be a bank signatory, able to sign cheques and authorise salaries and other online payments in accordance with the Trustees’ policy on authorisation.2.14 Manage cashflow, using online banking facilities to move funds between accounts as required.2.15 Produce quarterly VAT returns2.16 Participate in ad hoc tasks compatible with the role in order to ensure the smooth running of the office.Person SpecificationKnowledge, Skills and ExperienceEssential· Strong aptitude for numbers and accountability· Track record of taking sole charge of the day to day finances of a growing organisation – ideally a charity.· Knowledge of charity accounting and reporting requirements e.g. restricted vs unrestricted funds· Ability to do some financial analysis, to identify trends and answer queries.· Ability to produce accurate accounts, budgets, forecasts, and reports for different audiences, to deadlines.· IT literate – specifically in Microsoft Office and proficiency in accounting systems, ideally Sage Accounts, and spreadsheets.· Ability to provide financial outputs to support fundraising and donor management.Desirable· Accounting Qualification (CIMA, AAT, ACCA) or willingness to work towards.· Ability to make a contribution to the work of the team whilst being able to work independently;· Ability to remain calm under pressure;· Understand procedures and legislation relating to confidentiality, GDPR and demonstrate sensitivity and tact in confidential situationsCore Competencies for employeesAttributes/behaviours the role holder must possess to be successful in the roleService Focused- Focuses on addressing organisational priorities and understands the success of Pathways depends on achieving trust and mutual respect between different parts of the organisation and community- Able to represent Purfleet Pathways effectively to all internal and external stakeholders- Works effectively in partnership with others.- Portrays the organisation in a positive lightClarity of Purpose- Delivers objectives and targets linked to the project’s work plan and priorities- Establishes clear priorities, a practical framework for achieving them- and keeps issues in proportion- Focuses on quality, impact and outcomes/results- Exercises a good level of judgement and is confident in decision making- Takes ownership for decisions that affect self, others and the organisation, within their range of responsibilityEmbracing Change and Innovation- Contributes to continuous organisational improvement- Understands the need and actively contributes to change- Is responsive, flexible and positive- Responds positively to change- Is creative and innovative and able to bring improvements in systems and practicesTeam Working- Maximises the contribution of self and others to the organisation- Provides constructive and positive feedback to colleagues- Is supportive of others and shares knowledge, ideas and resources- Listens to others and shows sensitivity to their needs, positions and points of view- Sees productive conflict as normal and healthy and effectively handles disagreements and differences of opinions- Motivates and inspires othersEffective Communication- Respectful and courteous- Uses appropriate methods of communication- Clear with own boundaries as well as those of others including clients- Able to communicate effectively with different individuals and partners including clients, colleagues, commissioners and members of the local community- Able to collect, collate and present relevant information based on research, knowledge, experiences of self and others in a form that is appropriate to the target audienceEfficiency and Effectiveness- Plans work efficiently to maximise effectiveness- Acts to promote a positive and good working environment- Plan, prepare and review own work and identify potential future problems- Consistently performs to a high standard and acts to solve problems in timely manner- Conscientious and professionalManaging and Developing Self- Self-critical and reflective- Emotionally resilient and develops ways to manage stress and pressure of the job- Identifies learning and development needs to enhance performance and contribute to the achievement of the organisation’s objectives- Assesses and continually develops own competence, seeking and accepting feedback from othersJob Types: Full-time, Part-time, PermanentPart-time hours: 37.5 per weekSalary: £22,911.00-£26,122.00 per yearBenefits:On-site parkingSick paySchedule:Monday to FridayNo weekendsExperience:Accounting: 1 year (preferred)bookkeeping: 1 year (preferred)Licence/Certification:Driving Licence (preferred)formal qualification in accountancy/bookkeeping (preferred)Application deadline: 18/03/2022

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