Finance Officer (FT) Job Vacancy in Demos London – Updated today

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Full Details :
Company Name : Demos
Location : London
Position :

Job Description : Demos is a think tank based in the heart of Westminster. For nearly thirty years we have been a pioneer of ideas, bringing together citizens, experts and political leaders to generate positive change. Working on a cross-party basis, we conduct research, design and advocate for policy solutions, and host inspiring and insightful events.

About the role:
The Finance Officer is responsible for the day-to-day bookkeeping of the organisation, as well as being a key support in administrative processes. The Officer works in the Operations team and supports the Finance Lead and the Operations Manager in monitoring and reporting on the financial performance of the organisation and individual projects. The Officer provides administrative support to the research teams, Chief Executive, Senior Management Team and Board of Trustees.

Responsibilities:

Bookkeeping:
Day-to-day financial administration, including processing, coding all inbound invoices sales and other receipts
Communicate with external clients and funders, to create and issue invoices and follow up on payments.
Perform weekly bank reconciliations on Xero.
Process and approve staff expenses, and support staff in the process of claiming expenses.
Submit internal records to external accountants to support quarterly VAT return preparation and submission.

Financial Reporting:
Assist with producing the quarterly and annual accounts to present to the Board of Trustees.
Provide data and management information to support production of business and cash flow projections.
Assist auditors with annual accounts and reports.
Collate any relevant financial information to report to the Chief Executive and wider team.
Coordinate and take minutes for the Finance and Risk subcommittee for the Board of Trustees.

Project Administration:
Assist Project Managers with the financial aspects of grant applications and funding proposals.
Act as the first point of contact for contracting new projects, drafting and sending contracts to funders and clients and ensuring that payment schedules are followed.
Manage finance planning and tracking for projects, working with Project Managers to ensure that projects have full budgets and analysing budget variances throughout and at the end of projects.
Maintain healthy communication channels with Project Managers, ensuring that project updates are documented in finance projections.
Send project finance reconciliations to funders as projects are wrapped up, when needed.

Operations:
Manage internal payroll procedures, sending payroll information to the external payroll accountant on a monthly basis.
Coordinate and prepare payments with HMRC of PAYE and the company pension scheme.
Act as the first point of contact for staff queries around payroll, holiday and sick leave.
Ensure that all files are saved in the correct folders on Google Drive, i.e employment contracts, personnel files, project contracts, payroll.
Coordinate printing lease and company insurance.
Assist team members with Ad-hoc tasks as required.
Reporting to: Operations Manager

About you

Essential:
AAT or CAT qualified and/or experience in a similar finance role for a period of at least one year.
Experience with a mainstream UK accounting software package.
Able to show consistent attention to detail whilst managing competing and varied tasks.
Ambitious self starter who is able to work independently and demonstrate initiative.
Shows a professional disposition and is able to work closely and effectively with a wide range of internal and external stakeholders.
Excellent communication and follow up skills.
IT skills in Microsoft Office Suite, particularly advanced Excel, and able to familiarise yourself with new software quickly.
Kind and collaborative attitude.
Basic understanding of the processes and management of a payroll.
Administration experience involving communication with other departments in an organisation.

Desirable:
Previous use of Xero.
Experience in a charity or think tank environment and a familiarity with charity accounting principles.
Use of management time recording systems e.g. our system Float.
Experience of working on HR admin, including contracts.
An interest in the work and mission of Demos, particularly in politics and the public policy landscape.
Demos is committed to equality and valuing diversity within our organisation. We recognise, celebrate and promote the positive contributions that are made by diverse groups: engaging with and promoting the voices of people whose voices may not otherwise be heard is core to our work and we believe that this should be reflected in our team. We strongly encourage applications from people from minority ethnic communities, people with disabilities, or others with lived experience of disadvantage. We have flexible working policies, and would be happy to discuss flexible working requirements with any candidates.

What we offer:
Salary: £26,000 – £30,000.
Location: Demos offices, London SW1. Flexible working is supported and the team is currently working from a mixture of office and home.
Hours: 37.5 hours per week.
Holidays: 30 days plus statutory holidays.
Pension: 6%
A forward-thinking, welcoming and collaborative team.
The chance to learn and grow personally and professionally.

How to apply:
Please send a CV and a cover letter, detailing why you are interested in working with Demos and highlighting relevant experience and skills, to jobs@demos.co.uk (rather than on the easy apply) by Friday 11th March, 9am. We will not consider applications that do not include a cover letter.

Due to a high number of applications, we may close the application process early, so we suggest you apply as soon as possible.
Selection Process:
We will conduct interviews either in person at our offices, or via Zoom, from 14th March.

Questions?
If you have any further questions or aren’t sure if the role is right for you, please feel free to reach out to us and we would be happy to answer any queries.

We look forward to hearing from you!

About Demos:

Demos is a think tank based in the heart of Westminster. For nearly thirty years we have been a pioneer of ideas, bringing together citizens, experts and political leaders to generate positive change. Working on a cross-party basis, we conduct research, design and advocate for policy solutions, and host inspiring and insightful events.

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