Urology Nurse Specialist Support Secretary/Administrator Job Vacancy in Nottingham University Hospitals NHS Trust Nottingham – Updated today
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Full Details :
Company Name : Nottingham University Hospitals NHS Trust
Location : Nottingham
Position :
Job Description : Job overview
The post holder will support the provision of a comprehensive secretarial and administrative service for the Urology Oncology CNS team. The post holder must organise their own workload within defined guidelines to ensure service requirements are met at all times.
Main duties of the job
To provide a secretarial service to the Urology Oncology CNS Team.
Accurately transcribe clinical letters from audio dictation, using Winscribe. Create correspondence as appropriate from predefined templates.
Establish and maintain admin systems and databases.
Assist with the management and updating diaries of the staff groups supported, including arranging appointments and meetings if required.
Attend relevant meetings taking and typing the minutes as required.
Arrange patient appointments where required.
Deal with telephone calls inbound/outbound relating to patients specific care in a confidential and sensitive manner.
Liaise with other medical / nursing and administrative staff within the hospitals and Community as appropriate.
Type up new literature, using designated formats.
Arrange annual Open Days and other study days / teaching sessions which will include booking venues, sending invites, sending out letters for sponsorship, collating associated finances, paying into the relevant fund and processing invoices.
Be aware of the need for confidentiality both within the written and spoken word and ensure correct storage of patients’ records at all times.
Order stocks and supplies, and required patient information leaflets and literature, and assist in ensuring that the stock ordered has been supplied.
Working for our organisation
This is an unique opportunity to join the experienced CAS Division, delivering high quality administrative support for the Urology department. You will join a busy, experienced and friendly team and you will be required to work alongside consultants, nursing teams, clinical teams, managers and administrative teams across the specialty.
You will alternate between being based in a behind the scenes office area, dealing with a high volume of telephone calls to being based front of house on the reception desk undertaking a wide range of tasks.
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
Detailed job description and main responsibilities
In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.
Person specification
Physical Skills
Essential criteria
Frequent use of VDU equipment
Able to sit/stand for prolonged periods
Training & Qualifications
Essential criteria
Achieved 5 O’levels/GCSEs including Maths and English or Equivalent EDCL
RSA 2 typing or equivalent
Desirable criteria
Previous minute taking experience
Experience
Essential criteria
Fast and Accurate audio typing
Previous experience of using MS Office
Minimum of 1 years Administration experience
Desirable criteria
Proven experience of working in the NHS
Experience of using hospital IT systems; Medway PAS, Notis and DHR
Communication
Essential criteria
Excellent communication skills with the ability to communicate with service users, patients and outside organisations in a clear and concise manner
Uses correct grammar and spelling
Must be able to clearly and accurately convey information verbally and in written format
Analytical and Judgement
Essential criteria
Able to use judgement to make decisions in order to solve problems / enquiries
Works in line with standard procedures
Planning and Organisation
Essential criteria
Consistently works to high standards
Works within prescribed deadlines
Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.
We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.
Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. Whilst Covid-19 vaccination is not a condition of employment at this present time unless you work in a Care Home facility, we continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/
Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.
Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.
Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application
Salary: The quoted salary will be on a pro rata basis for part time workers.
Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.
At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.
Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements
ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.
Consent:
Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.
Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£45 for enhanced and £28 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.
This post is listed Under Healthcare
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