Repository and Digital Preservation Librarian – Library Services – 95705 Job Vacancy in University of Birmingham Birmingham – Updated today
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Company Name : University of Birmingham
Location : Birmingham
Position :
Job Description : – (22000078)
Position Details
Library Services
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £31,406 to £40,927, with potential progression once in post to £43,434
Grade 7
Full Time, Permanent
Closing date: 25th March 2022
Our offer to you
People are at the heart of what we are and do.
The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years, and we are equally proud to be recognised as a leading global university. We want to attract talented people from across the city and beyond, support them to succeed, and celebrate their success.
We are committed to helping the people who work here to develop through our sector-leading Birmingham Professional programme which provides all professional services staff with development opportunities and the encouragement to reach their full potential. With almost 5,000 professional services jobs in a wide-range of functions in Edgbaston and in our campus in Dubai, there are plenty of opportunities for you to be able to develop your career at the University.
We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas, innovation, and debate. We warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we are, and how we work.
Supporting our people to achieve a healthy work/life balance is important both to our employees and to the success of the University and, depending on the role, we offer a variety of flexible working arrangements. We therefore welcome discussions on all forms of flexible working. In addition, you will receive a generous package of benefits including 40 days paid holiday a year, one paid day a year for volunteering, occupational sick pay, and a pension scheme. We also have three high quality subsidised day nurseries.
The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus, including main bus routes and a train station on site. On campus we have a state-of-the-art sports centre with pool, shops, places to eat and drink, our own art gallery, museum and botanical gardens.
Find out more about the benefits of working for the University of Birmingham
Job Summary
The role sits within Scholarly Communications Services in Library Services and reports to the Head of Scholarly Communications Services. The post-holder will work closely with colleagues in both Scholarly Communications Services and Special Collections to support our repository infrastructure and develop Library Services capacity in Digital Preservation. They will lead on implementing Library Services’ Digital Preservation Policy, further developing existing digital asset registers and supporting the procurement of a Digital Preservation System. The post-holder will devise and deliver a programme of advocacy and training, ensuring Library Services staff are familiar with principles of digital preservation and that good practice is disseminated through the academy.
They will oversee the University of Birmingham Institutional Research Archive (UBIRA) by directly managing and administering Library Services’ EPrints repository infrastructure (eTheses; eData; ePapers) and providing administrative support for research output related aspects of the University’s Current Research Information System (PURE). This will include working closely with the Open Access and Research Data Librarians, as well as the University’s Planning and IT Services departments to ensure our repositories continue to maximise the discovery and sharing of research outputs and best meet diverse funder requirements around Open Access and long term curation.
Whilst Library Services has a well-established repository infrastructure and has accumulated significant digital collections, we are at the early stages of implementing digital preservation practices. Building on existing standards and recognised good practice, the post-holder will continue ground work already begun to ensure that Library Services is able to progress to full digital preservation with confidence. It is anticipated that future repository infrastructure, digital archive access and digital preservation systems will be closely intertwined. Supported by Scholarly Communications Services and Special Collections staff, the post-holder will ensure the coordinated development of effective processes for the deposit, discovery and preservation of our digital collections.
The post-holder will promote equality and value diversity including actively acting as a role model in own behaviour and fostering a non-discriminatory culture, whilst actively applying internal processes in a fair and equal way.
Main duties
Digital Preservation (50%)
Develop and implement a Digital Preservation service, initially for long term management of Library and Special Collections digital assets; but with potential to scale up to meet the digital preservation needs of other University departments, by:
Developing specifications for the procurement of a digital preservation system for born digital archives, repository collections and other digitised content across all media
Exploring, evaluating and presenting recommendations on the most effective solution for preservation, discovery and access to Library Services digital assets through integration with or replacement of existing infrastructure
Working closely with IT Services and external vendors to implement a digital preservation system
Expanding on existing work to create and maintain a sustainable Library Services Digital Asset register
Taking a risk managed approach to prioritisation of digital preservation activity in consultation with Library and Special Collections colleagues
Developing policies and procedures for the effective preservation of digital materials for Library Services
Working closely with the Head of Scholarly Communications Services to develop and embed digital preservation tasks and workflows into the team’s day to day activity
Raise awareness of Digital Preservation issues across a range of University stakeholders and advocate for good practice, by:
Writing and contributing to briefing papers for Library Services and University management
Creating non-technical briefings on digital preservation benefits and progress for a range of University stakeholders
Providing advice and developing guidance for digital asset creators to facilitate long term preservation
Developing a digital preservation training and advocacy programme for library services, including active delivery of training sessions
Maintaining awareness of best practice and staying informed about developments within the growing field of digital preservation
Provide ongoing management of Library Services Digital Preservation Service, by:
Actively engaging in digital preservation workflows and delegating digital preservation tasks appropriately
Working closely with colleagues in Special Collections and Library Services to identify digital preservation priorities and advise on digital preservation issues with both existing and potential new collections
Leading on the projects to ensure long term preservation of key collections and new acquisitions
Utilising digital preservation expertise to field relevant enquiries from stakeholders across the University, including providing advice on long term preservation of University digital assets not currently part of Library or Special Collections
Actively engaging with the work of the Digital Preservation Coalition and other professional networks, representing Library Service as appropriate
Extracting, collating, analysing and presenting management information on digital preservation activity
Repository Management (30%)
Ensure provision of a fit for purpose research repository infrastructure for the University of Birmingham by:
Administering, maintaining and overseeing development of the University’s EPrints-based repository service
Implement, document and maintain effective quality control standards to ensure repository content is accurate, reliable and processed in a timely manner
Responding both to direct enquiries and queries/issues submitted via the IT Service Desk
Maintaining good awareness of legislation and policy requirements impacting repository use
Promoting discovery and use of digital assets held in UBIRA/Preservation systems by:
Maintain oversight of metadata schema and their application in our repository/preservation infrastructure to maximise consistency, accuracy and discoverability
Acting as first point of contact for requests to access / reuse digital assets held in our repository/preservation system and working with the University Legal Services team to draw up reuse agreements where appropriate
Maintaining good awareness of licencing, copyright and Public Sector Information (PSI) legislation as it pertains to digital archives
Systems Management and Development (20%)
Ensure preservation and repository systems remain fit for purpose by:
Liaising with Digital Preservation system users, stakeholders and service providers to gather feedback and identify service improvements
Working closely with the Open Access Librarian, Research Data Librarian and Head of Scholarly Communications Services to identify and prioritise key repository integrations/developments required to meet funder requirements and/or improve service efficiency
Proposing and implementing service improvements according to established procedures via Library Services and University committee structures
Work with IT Services, system vendors and third parties to coordinate the implementation of repository/preservation system enhancements
Monitoring IT Service Desk calls relating to repository/preservation systems
Working closely with IT Services and system vendors to resolve technical issues with Library Services managed repository and digital preservation systems
Ensure upgrades to repository and preservation infrastructure are tested appropriately prior to implementation:
Developing and maintaining appropriate testing scripts for each system / contributing to testing scripts for the University CRIS system
Negotiating appropriate upgrade schedules with system vendors / IT Services
Reviewing planned updates, revising testing scripts appropriately and ensuring the impact of significant changes are adequately reviewed and communicated to system users
Person specification
Formal education to degree level
Proven experience of delivering successful projects through to completion
Experience working with repositories and/or digital archives
Experience of managing metadata, bibliographic data or of cataloguing
Experience of preparing and delivering training packages to a range of audiences
Experience producing documentation to support end-users
Experience writing reports and summarising specialist information for a non-technical audience
Experience of successfully managing relationships with third party vendors
Experience of working within a higher education or library/information environment
High level of IT Literacy
Knowledge of digital preservation theory, best practice and trends including content management, access, migration and preservation
Knowledge of common metadata standards used in repositories and digital archives
Excellent oral and written communication skills
Good interpersonal skills
Strong ability to prioritise and schedule own and other’s workloads in the face of conflicting demands
Ability to work within a team environment and lead/coordinate team members to achieve project goals
Ability to work independently with minimal supervision, seeking advice and guidance when appropriate
Knowledge of the protected characteristics defined by the Equality Act 2010 and how to actively ensure in day to day activity in own area of business that those with protected characteristics are treated equally and fairly
Desirable
A postgraduate qualification in Archive Administration/Records Management or Library and Information Studies
Experience managing the digital preservation of information resources
Super-user experience working with library or archive management systems (e.g. CALM, EPrints, Primo, Alma)
Experience of Project Management
Experience administering systems
Experience supporting the design and deployment of system testing plans
Understanding of copyright and other legislation as it pertains to Digital Archives
Able to advise on technical digital preservation standards and their role in a digital preservation service
Good understanding of repository interoperability standards and their application
Informal enquires to Mike Dainton, email: M.Dainton@bham.ac.uk
Valuing excellence, sustaining investment
We value diversity and inclusion at the University of Birmingham and welcome applications from all sections of the community and are open to discussions around all forms of flexible working
Primary Location GB-GB-Birmingham
Job Specialist/Professional
Organization Academic Services
Schedule Regular
Full-time
Job Posting 28.02.2022, 6:00:00 PM
Grade (for job description) Grade 7
Salary (Pay Basis) 31,406.00
Maximum Salary 43,434.00
Advert Close Date 27.03.2022, 5:59:00 PM
This post is listed Under Education
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