GROUPS, MEETINGS AND EVENTS COORDINATOR Job Vacancy in Reed & Mackay Orissa – Updated today
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Full Details :
Company Name : Reed & Mackay
Location : Orissa
Position :
Job Description : IL or TX, USA
22nd October
REPORTING TO: HEAD OF GROUPS, MEETINGS AND EVENTS
OFFICE LOCATION: Deerfield, IL or Dallas, TX, USA
Reed & Mackay is a strategic corporate travel management and services company and a leader in its field with a vision to attract, develop and retain the most talented people within the industry. Delivering outstanding service to clients is at the heart of our business and by demonstrating ROI for customers significantly above any other TMC’s we continue to outdistance our competitors.
We are a 24/7/365 business employing over 400 people internationally with locations in the USA, Europe, the APAC region and several sites in the UK including Aberdeen and London. The company is rapidly expanding globally with further offices planned to open, and we are now part of TripActions, a leading company in the provision of travel and expense technology.
This position can be located in either Deerfield, IL or Dallas, TX.
OVERALL PURPOSE OF ROLE:
As an integral member of the Meetings and Events Department, further the vision and goals of R&M by providing outstanding support across the US and UK.
PRIMARY RESPONSIBILITIES:
Assisting with the cross-checking and creation of basic invoicing across the client baseManage Conference Room Reservations and space sourcingPayment of suppliers, ensuring all systems are updated with invoicing numbers for reconciliationsCreating Client Account opening forms in Company Database (potentially multiple currencies)Updating the internal commission spreadsheet and chasing finance for commission invoice numbersChecking that Meeting Booker inquiries are being pushed through the IQ system, or manually uploading where necessarySupporting Director, Ops Manager and Team Leader with basic admin tasks as requiredAnswering calls and taking messagesAttend internal meetings where required, taking meeting minutes and following up on any outstanding actionsTraining in TripActions/R&M Finance SystemsAssisting with the cross-checking and creation of basic invoicing across the client baseCross over fee invoicing for group travel
KNOWLEDGE, SKILLS AND EXPERIENCE:
Creation and upkeep of PNRs for all meeting and events projects to ensure traveller trackingUnderstanding of basic event administration
ESSENTIAL TECHNICAL SKILLS AND EXPERIENCE:
Work at all times in accordance with the Reed & Mackay working procedures and comply with the following accreditations: ISO 9001:2008, ISO 27001:2005, ISO 14001; 2004, PCI –DSS.
PERSONAL DEVELOPMENT OPPORTUNITIES:
We think it’s very important that you take responsibility and drive your own personal and professional development. You will be encouraged to develop your skills and knowledge.
R&M operate an open culture, providing the opportunity for their staff to build valuable management, business, and commercial experience to complement their proven technical skill set.
NEXT STEPS:
If you have what it takes to be our Coordinator, please forward your resume to HR.US@reedmackay.com.
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