SKA-Mid Finance & Procurement Business Partner Job Vacancy in SKA Organisation Macclesfield SK11 – Updated today

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Company Name : SKA Organisation
Location : Macclesfield SK11
Position :

Job Description : At the SKAO we are coordinating a global effort to deliver one of the largest science facilities on the planet. The SKAO telescopes will be next-generation instruments that will help to answer key questions in astrophysics, drive technological innovation and support human capital development.

More than a dozen partner countries and over a thousand scientists and engineers around the world are already on board, making the SKA project an international collaboration like no other, and one of the most ambitious science and engineering endeavours of the 21st century.

Headquartered in the UK, with telescope sites in Australia and South Africa, the SKAO will be one observatory operating two telescopes, an endeavour spanning three continents. Multinational by design, in early 2021 the SKAO became an intergovernmental organisation, one of only a select handful of science infrastructures to do so worldwide.

Construction activities for the SKAO’s telescopes in Australia and South Africa are expected to begin later in 2021, along with a ramping up of SKAO staff in both countries. It is expected that the transition from the Construction Phase to the Operations Phase will happen around 2028.

SKAO Operations in South Africa will be conducted in partnership with the South African Radio Astronomy Observatory (SARAO). SKAO Operations in Australia will be conducted in partnership with the Commonwealth Scientific and Industrial Research Organisation (CSIRO). The Observatory will also partner closely with a global network of SKA Regional Centres through which astronomers will access science data products and a suite of tools and resources to further analyse the SKA telescopes’ data.

For more information on the SKA project visit http://www.skatelescope.org/

The SKA Observatory offers a competitive salary and a generous pension and benefits package. As an employee of an intergovernmental organisation, an appointee who is not a national of the country in which the role is based may be subject to personal Privileges and Immunities.

An amazing opportunity for a finance and procurement professional with experience of the full end-to-end management of and responsibility for an entire financial ledger, including reporting to regulatory and statutory authorities.
The Role

The SKA-Mid Finance and Procurement Business Partner will be part of the leadership team for SKAO in South Africa and is critical to the successful implementation and ongoing activities of SKAO in South Africa. Work will be managed by the SKA-Mid Deputy Telescope Director, with a functional reporting line to the Chief Finance Officer (CFO) who is located at the SKAO HQ in the UK.

In South Africa, SKAO is collaborating with the South African Radio Astronomy Observatory (SARAO) to support the construction and operations of the SKA-Mid Telescope. The SKA-Mid Finance and Procurement Business Partner will work closely with their equivalent role in SARAO to manage the work of the South African finance and procurement team. The role will be responsible for the end-to-end management of the SKAO ZAF financial ledger and all related monthly, quarterly, and annual reporting activities, providing financial reporting to the UK-based SKAO HQ, as well as to local management. The post holder will also be responsible for the monthly payroll processing and regulatory reporting for SKAO ZAF employees, with support provided by the SKA-Mid HR Business Partner.

The SKA-Mid Finance and Procurement Business Partner will also be a senior in-country representative for Procurement Services and ensure that local procurement activity is compliant with the SKAO Procurement Policy and associated procedure notes.

The role would suit a candidate with experience of working in a small-medium finance team with experience of the full end-to-end management of and responsibility for an entire financial ledger, including reporting to regulatory and statutory authorities. The ideal candidate will have previously reported to a remote international group finance function and understands the importance of accurate reporting. The ideal candidate must have proven experience of self-motivating and prioritising conflicting deadlines to ensure that work is delivered on-time.

This position is available on a full-time, part-time or job share basis. The minimum part-time arrangement would be approximately 60 hours per fortnight. We also support flexible hours working arrangements and note a level of flexibility will be required of the candidate to accommodate meetings outside the standard band of hours to reflect time zones of stakeholders, in particular SKAO in the UK. The position may also require occasional domestic and international travel.

Key Responsibilities, Accountabilities and Duties

The post holder will:

Be part of the Leadership team for SKAO in South Africa, and work with the SARAO-employed Finance Business Partner to oversee the day to day work of the SKA-Mid Finance and Procurement team, which includes staff from SKAO and SARAO.
Prepare or review all SKAO ZAF financial ledger postings (accruals, prepayments, payroll etc) and be responsible for the monthly management accounts and balance sheet reconciliations including relevant commentary and associated queries from SKAO HQ.
Ensure that SKAO ZAF payroll reporting obligations are met, such as reviewing monthly payroll calculation for SKAO South Africa employees, submission of EMP201, EMP501 returns etc, working with external payroll processor and local SKAO HR colleagues.
Liaise with DIRCO and SARS concerning employment tax, customs, and VAT claims and queries.
Review and approve ZAF ledger requisitions and purchase orders, supplier invoices, and perform bank authorisations as required in line with the internal delegation of authority.
Support the SKAO HQ Group Financial Accountant with documenting finance and procurement processes, along with key risks and controls, creating Internal Control Statements (ICS), and performing annual walkthrough requests.
Ensure local procurement is carried out in compliance with the SKAO Procurement Policy and associated procedure notes, and represent Procurement Services locally in matters related to tendering for high value contracts for goods, services and works.
Work alongside the Legal Manager on matters related to local contract disputes and issues.
Act as main point of contact for any queries relating to the SKAO annual external audit and any internal audits of the finance and procurement processes in South Africa.
Support SARAO with queries arising from external audit or internal audit.
Support the SKAO HQ Group Financial Accountant with the preparation of SKAO’s annual financial statements.
Work alongside the SKAO HQ ERP System Manager to continuously improve the ERP system finance processes and controls.
Support the CFO by monitoring changes in IFRS accounting standards and South African regulatory changes, and planning for any necessary accounting changes.
Train finance and non-finance staff as required.
Travel nationally and internationally as required.
Undertake any other reasonable duties, such as assisting with other business systems, as directed by the SKA-Mid Telescope Director, SKA-Mid Deputy Telescope Director or the CFO.
Mandatory Knowledge, Skills and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

CCAB accounting qualification (ACCA / ACA / CIPFA / SAICA / SAIPA preferred) or working towards qualification with significant experience (typical at least seven years) in finance and procurement roles.
Experience of end-to-end management and responsibility for a whole financial ledger including reporting to regulatory and statutory authorities.
Knowledge of and experience of accounting under IFRS accounting standards.
A demonstrated record of leading a small team, or the potential to lead a team, promoting diversity and developing an inclusive, high-performing culture.
High level of commercial acumen, in particular in relation to supplier contracting and purchasing operations, including the traditional business ‘procure to pay’ (P2P) cycle and experience of dealing with senior supplier representatives.
Strong attention to detail, both in preparing own work and reviewing work of others to ensure a high standard of accuracy.
A self-motivated problem solver with ability to manage conflicting priorities and work to deadlines, managing projects through to completion.
Strong proficiency in Microsoft Excel, Word and Powerpoint.
Excellent written and spoken communication skills in English.
Desirable Knowledge, Skills and Experience

Experience of remotely reporting to an international group finance function.
Experience within a multi-currency ERP system environment.
Experience of reporting to and co-ordinating activities with colleagues who are working remotely, ideally both locally and internationally.

Equality Diversity and Inclusion Statement

SKA Observatory recognises that our diversity is a strength. We aim to create a welcoming and inclusive environment where everyone feels they belong, and diverse perspectives and ideas thrive. As such, Equality, Diversity, and Inclusion are at the core of SKA Observatory’s agenda.

Our aim is to recruit and retain the most talented individuals, regardless of gender, race, disability, age, sexual orientation, marital status, religion, nationality or background.

Women have traditionally been under-represented in the fields of science and engineering; SKA Observatory welcomes and encourages female applicants.

Where applicants with a disability need facilities or adjustments to enable them to participate in the recruitment process, these will be provided.

SKA Observatory welcome all candidates, especially those from member countries.

The “How to Apply” information contained within the SKA Observatory recruitment portal provides more detail regarding our application and selection approach.

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