EA to National CEO – Zenith (Parental Leave Cover) Job Vacancy in Zenith Southbank VIC 3006 – Updated today

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Full Details :
Company Name : Zenith
Location : Southbank VIC 3006
Position :

Job Description : Job Description
EA to National CEO (12 month Parental Leave Cover)
Based in Melbourne or Sydney
Role Purpose
As a key member of the Zenith team, you will be central to everything that happens by operating as EA to the National Chief Executive Officer and proactively managing the Melbourne office team and national events.
Accountabilities
Provide high-level administrative support to the CEO and wider Executive leadership team where required
Monitor the CEO’s emails and ensure anything ‘high priority’ is flagged and dealt with in a timely manner
Diary management, meeting coordination and meeting room bookings
Brief CEO ahead of meetings and public engagements where necessary
Act as first point of contact, greet visitors
Develop and maintain relationships with key clients, industry contacts and their assistants
Maintain CEO’s client and industry contact information in Outlook
Manage invitations/responses and work with the team as required on content for office all staff meetings across Melbourne, Sydney and Brisbane offices
Manage invitations/responses and materials (agendas, minutes and papers) for Executive Management meetings and presentations
Manage any Expense Claims
Engage with the Social Committee & Publicis Groupe Experience Team and work with them on events (sourcing venues, guest & RSVP lists) as required. Manage the budget allocated
Book CEO and Leadership domestic and international business travel
Complete CEO’s timesheets weekly
Manage client events and manage client lists
Organise presentations for company meetings
Organise New Business meetings
Help drive culture initiatives and contribute to overall agency morale
Soft Skills
Strong interpersonal skills
Clear and efficient communication at all times
Shows emotional intelligence and empathy when dealing with a mixture of personality types
Out of the box thinker who can challenge the status quo
Solution focused and strives to seek outcomes that are positive for all parties
Able to confidently and efficiently manage priorities for themselves and the team
Energetic, positive, bubby and helpful attitude required
Performance Indicators
Office
Proactive approach to better Zenith office management
Clear roadmap for office events
Lift in office Happiness and Engagement scores
Relationships
Professionally represents the CEO and agency at all times
Positively driving the Zenith reputation
Is acknowledged for being open, curious and innovative, a dynamic and positive team player, a good ambassador
Experience
Minimum of 5 year’s experience in an EA or administrative role
Experience in diary management, travel organization, meeting management and any events experience is preferred
Experience in working in a fast paced working environment
Correspondence and presentation preparation
Relationship management with senior management staff
Strong attention to detail a must, calm under pressure and ability work with confidential information
Technical Skills
All Microsoft programs (particularly powerpoint)
We’re also looking for:
Someone who is Driven
Someone who is Authentic
Someone who is Inclusive
Someone who is Curious
What you’re looking for:
A culture where you feel empowered to seek out challenges
A family feel and an incredibly loyal environment learning from and working amongst some of the best in the industry
A range of development and learning opportunities that fit into your working week, compliment your career path and deliver value when you put them into practice
We recognise balance and difference is important in all business. We encourage you, whatever your background, gender, religion, ability or sexual orientation to apply. If you need other considerations or adjustments please highlight in your application and talent acquisition team will be happy to discuss further.
PUBLICIS GROUPE PERKS + BENEFITS
Enjoy a comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing through a range of initiatives including Yoga, Meditation, PT, a free subscription to the Calm app and education sessions that cover things like financial wellness, health & nutrition and so much more!
Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes
Our Publicis Liberté flexible working approach and an industry leading parental leave policy with up to 18 weeks paid primary carer leave and generous secondary carer benefits
A culture of open feedback and support to reach your goals through our My Performance Conversation program
Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for advancement and collaboration with our global network
Confidential 24 hour support via our Employee Assistance Programme

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