Executive Assistant to Managing Director Job Vacancy in Kalco-Alu System Pvt. Ltd. Ghaziabad, Uttar Pradesh – Updated today
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Company Name : Kalco-Alu System Pvt. Ltd.
Location : Ghaziabad, Uttar Pradesh
Position :
Job Description : Executive Assistant [MD)Job descriptionReporting MD. Acting as the first point of contact: dealing with correspondence and phone calls. Booking / arranging travel., Posting inquiries and raising POs.Reminding MD of important tasks. Managing filing systems. Liaising suppliers, and clients.We are looking for someone who has extraordinarily well communication skills, excellent presentation skills, computer skills [excel majorly] and should have a stable career. Please do not compromise on communication skills as it is a stringent mandate.Taking care of the day to day activities of the Organisation.Taking care of Calendar management and monthly activity of MD.Responsible for drafting letters and mails on behalf of MD.Should have 3-5 years of experience as an assistant or secretary to the MD of a company (but here we do not need a conventional E.A. we technically need one like Anna Hathaway in the movie – The Devil Wears Prada). Having said that it is usually very difficult to find one like her, so we will find one as close to her as possible or will train her to be like t hat.At times an office coordinator is also good, but who has steady experience in admin, coordinating .Educational QualificationShould have graduated from a secretarial college or PG.Skill Set RequiredReady to take additional responsibility.Can commute to other offices as well.Can Report to MD on daily basis as per his time schedule through mail/tele-call/skype/text message or other mode of video call.Job RoleManage & maintain the MD’s diary and email account without failure.Filter emails, highlight urgent correspondence and print attachments.Arrange Executive Meetings [EM] of employees.Manage and monitor the Process Co-coordinators of respective departments and report to MD.Respond to emails as much as fast/possible, AS PER BRIEFING by MD sir.Collect & prepare all the deliverables before any meeting [like files/samples/kit/documents/oldMOM etc.].File up all correspondence in related file.Must maintain all visiting cards-prepare mails/replies as per briefing.Prepare a list of TO DO and track on Google Keep & Google calendar .Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.Manage travel arrangements, whenever required.Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.Ensure guests meeting with the MD are well taken care of.Monitor the MIS reports and report to MD etc.Anywhere between Rs. 25,000/- to 35,000/-Male, preferablyStaying max. 45 mints travelling time from your office.There should be job stability, not someone who has been jumping jobs often.Should be honest.Should be open to doing personal tasks of boss.Job Type: Full-timeSalary: ₹20,000.00 – ₹35,000.00 per monthSchedule:Morning shiftEducation:Bachelor’s (Preferred)Experience:total work: 2 years (Preferred)Language:English (Preferred)Speak with the employer+91-XXXXXXXXXX
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