Personal Assistant Job Vacancy in Thomson Trading Agencies Ernakulam, Kerala – Updated today

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Company Name : Thomson Trading Agencies
Location : Ernakulam, Kerala
Position :

Job Description : Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.Main responsibilitiesManage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.Manage Director’s travel arrangements (including visas/accommodation).Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.Maintain Director’s office systems, including data management and filing.Maintain records of Director’s contacts.Screen calls, enquiries and requests, and deal with them when appropriate.Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.Produce documents, briefing papers, reports and presentations for the Director.Organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.Outbound payments handling – Assisting the director after collection of data’s from procurement / Accounts departments in timely release of vendor payments.Vendor correspondence and management.Banking need handling.Meet and greet visitors at all levels of seniority.Supervise all incoming/outgoing mail.Any other duties as may reasonably be required by the Director.External relationshipsDirector’s contacts.Person specificationEducated to degree level or equivalent.Experienced Personal Assistant at senior management level.Experience of electronic diary management.Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the University.Ability to organize and plan own work.Excellent attention to detail, with the ability to maintain a high level of accuracy.A flexible, pro-active approach to work including the ability to priorities and re-priorities.Ability to work on own initiative.Ability to deal with sensitive information with discretion and to maintain confidentiality.Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.Language skills – Malayalam, Hindi and English.Flexible in working additional hours if the work demands it.Job Types: Full-time, Regular / PermanentSalary: ₹12,000.00 – ₹15,000.00 per monthBenefits:Provident FundSchedule:Day shiftEducation:Diploma (Preferred)Experience:total work: 1 year (Preferred)Personal assistant: 1 year (Preferred)Language:English (Required)Hindi (Required)Malayalam (Required)

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