Document Administrator – Railway Infrastructure Job Vacancy in Siemens Bengaluru, Karnataka – Updated today

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Company Name : Siemens
Location : Bengaluru, Karnataka
Position :

Job Description : Looking for challenging role? If you really want to make a difference – make it with us
Meeting the need for smart mobility solutions
We’re making the lives of people who travel easier and more enjoyable while constantly developing new, intelligent mobility solutions.
Your new role – challenging and future-orientedSupport the project in the EDM system (data ownership, folder structure, roles and access rights, archiving / classification criteria) in collaboration with data ownership manager / Offshore DMCreating and maintaining the project-specific document management plan (DM plan);Finalization of the document list (includes customer documents and internal project documents) with the project manager, the subproject managers and, where applicable, the customerCreating and maintaining the document listClarification of interfaces and customer requirements regarding document managementManagement and distribution of all controlled documents and all formal correspondence ensuring consistency and traceability for all partiesDelivering the contractually agreed customer documents (submittals) to external parties (e.g. customer, adviser, supplier) and/or to an intermediary local office. This also includes the entire correspondence relating to documents for these interfaces so as managing, distributing and documenting feedback, responses and incoming documents (from suppliers, installation site, customers or other third parties)Ensures correct versioning and revisioning by suitable methods including assignment of document numbers (placeholders) for all project deliverables externally and internally;Quality checks documents on formal aspects to meet project specificationsSupport of controlling for the timely document preparation in collaboration with the project schedulerCoordinates the translation of documents (translation management)
In coordination with project management, the following additional tasks:Conduct a document management kick-off workshop for all project membersTraining project employees on the DM process and the use of tools (e.g.:SharePoint, SAP PLM etc.)Record/register formal correspondence for customer documents, disseminate to relevant project membersMonitoring document status and correspondence scheduled dates (review comments, customer approvals) for submitted customer documentsClarifies and defines DM requirements in accordance with the contract / customer / consultant / onshore and offshore project team (templates, review and release procedures and workflows, submission procedures, translation procedures)Supporting project management in improving documentation management in the projectParticipating in project meetings, discussions with the customer and, where applicable, customer visitsSupporting the archiving of project documentation in the EDM system
We don’t need superheroes, just super minds
Must carry 2 to 5 years of experience in relevant position
Have relevant experience as a Documentation manager in large project environment
Have knowledge of project management
Have knowledge of Railways Signaling domain
Have good communication skills
Able to work with different teams, sometimes situated in other offices or countries
Must have experience conducting meetings and presentations.
Intermediate/Advanced computer skills including Adobe, Excel and Microsoft Office applications
Understanding of version and revision control
Good understanding of technical and engineering terminology with clear understanding of document lifecycles and project phases

We’ve got quite a lot to offer. How about you?
This role is based in Pune. You’ll also get to visit other locations in India and beyond, so you’ll need to go where this journey takes you. In return, you’ll get the chance to work with teams impacting entire cities, countries – and the shape of things to come.
We’re Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We’re dedicated to equality and we welcome applications that reflect the diversity of the communities we work in. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination, and help us shape tomorrow.
Find out more about Mobility at: https://new.siemens.com/in/en/products/mobility.html and about Siemens careers at: www.siemens.com/careers
Organization: Siemens Mobility
Company: Siemens Technology and Services Private Limited
Experience Level: Experienced Professional
Job Type: Full-time

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