Accounting Associate I Job Vacancy in City of Suffolk Suffolk, VA 23434 – Updated today

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Full Details :
Company Name : City of Suffolk
Location : Suffolk, VA 23434
Position :

Job Description : Description
Under limited supervision, performs internal service and fiscal work of an accounting nature for the Department of Public Utilities. Work involves answering telephones and handling routine and non-routine requests for information. Employee is also responsible for maintaining a variety of records and files. Employee must exercise independent judgment and initiative in completing assignments. Employee must also exercise tact and courtesy in frequent contact with customers and the general public. Reports to Utility Operations Accounting Manager.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

The City of Suffolk is an Equal Opportunity Employer and a Drug Free Workplace
Essential Job Functions
Filing, scanning and answer phones.
Performs cashiering, must maintain accurate records when handling funds.

Maintains records with customer information, ensures accuracy when inputting into the billing system.

Responsible for setting up, and final billing customer accounts through the CC&B billing system.

Responsible for accurately inputting information into spreadsheets for meter placement tracking, and transfers of balances.

Performs information searches for customer data prior to starting accounts.

Performs daily dispatching of tickets to the field staff.

Assists the department staff in the use of computer software and department procedures.

Answers telephone and receives inquiries, providing information or referring inquiries to appropriate personnel.

Performs other related duties as required.
Required Qualifications
Associate’s Degree in bookkeeping or accounting and 3 to 5 years of experience in clerical and bookkeeping work in a government setting; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Requires a valid driver’s license.
Supplemental Information
Knowledge of the policies and procedures, organization and function of the Department of Public Utilities.

Knowledge of modern office practices, procedures, equipment and standard clerical techniques.

Knowledge of modern accounting and bookkeeping methods, policies, procedures and practices.

Skilled in the operation of a computer or electronic data-entry equipment.

Ability to interpret policy and procedural guidelines and to resolve problems and questions.

Ability to screen communications and, based on content, handle independently or route to proper source.

Ability to maintain a variety of moderately complex records and to compile reports from such records.

Ability to compare figures accurately. Is able to type with accuracy at the speed required by the position.

Ability to communicate effectively in oral and written form.

Ability to exercise independent judgment and initiative in completing assignments.

Ability to exercise tact and courtesy in frequent contact with customers and the general public.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

Ability to compare and/or judge the readily observable, functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or directions from superiors.

Ability to read a variety of reports, records and forms. Requires the ability to prepare cash reports, deposit slips, and other related forms using prescribed formats. Requires the ability to speak to people with poise, voice control and confidence.

Ability to learn and understand relatively complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

Ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Ability to utilize mathematical formulas; to add and subtract; multiply and divide; utilize decimals and percentages.

Ability to inspect items for proper length, width and shape.
Seasonal Employees- No Benefits
Part-time Employees – Sick Leave (See below)
Full Time Employees are eligible for the following benefits;

Retirement (Virginia Retirement System employer) for employees hired on or after 1/1/14 – Hybrid Members
Hybrid plan members contribute 4 percent of creditable compensation to the defined benefit plan and 1 percent to the defined contribution plan each month. Members may voluntarily contribute up to an additional 4 percent in 0.5 percent increments to the defined contribution plan each month. Members can increase or decrease their voluntary contributions on a quarterly basis. With the mandatory and voluntary contributions to the defined contribution component of the plan, members can contribute a maximum of 5 percent with a 3.5 percent match from the employer. Members invest in various investment options that best fit their needs.
Vested after 5 years in the defined benefit part of the plan. Vested in phases based on years in the Defined Contribution part of the Plan. The retirement eligibility for a full or reduced retirement pension in the Hybrid Plan is very detailed. Please contact the Virginia Retirement System or the Human Resources Department for details.

Paid Time Off (PTO)
Yearly earnings
120 Hours (1-59 months), 144 Hours (60-119 months), 168 Hours (120- 179 months), 192 Hours (180 and over)

Sick Leave
Part Time employees earn 4 hours per month Sick leave accrues at the end of the month and may be accrued with no ceiling.

Personal Leave
All regular full time employees are granted 24 hours of personal leave each calendar year. Personal leave must be preapproved and is not cumulative.

Health Insurance
Coverage available for you and your eligible dependents using pre-tax payroll deductions if elected.

Supplemental Insurances
Employees may purchase the following supplemental insurance policies: short term and long term disability, cancer, accident, supplemental hospitalization, and group universal life insurance.

Employer Sponsored Short Term and Long Term Disability
Provides disability coverage for employees work and non-work related disabilities. Work related disabilities are covered starting on day one (1). Non work related disabilities are covered starting on day eight (8), after you have been employed for one year.

Flexible Spending Accounts
Employees may participate in the Health Reimbursement, Dependent Care Reimbursement and Premium Reimbursement Accounts. All deductions are made on a pre-tax basis and will reduce your taxable income.

Life Insurance
The city pays the entire premium for life insurance coverage in the amount of 2 times annual salary for natural death and 4 times annual salary for accidental death.

Optional Life Insurance
Employees have the option of electing additional life insurance coverage in the amount of 1, 2, 3 or 4 times their annual salary. Employees may only purchase optional life insurance on spouses and children if they are enrolled in optional life insurance for themselves.

Family and Medical Leave Act (FMLA)
12 weeks of job protected leave for leaves approved in accordance with the Family Medical Leave Act. Employees receive continuation of health insurance, job protection and consideration for a comparable job when available, or an equivalent job, upon return to work.

Funeral Leave
24 hours of paid leave of absence in case of death in immediate family.

Holidays
Suffolk follows the Virginia State holiday calendar as set by the Governor of the Commonwealth of Virginia.

Jury Duty
Time off with pay with difference between jury pay and regular pay or use annual leave and keep check.

457 Deferred Compensation, ROTH IRA, Traditional IRA
Offered through ICMA Retirement Corporation as a way to shelter a portion of your salary from income taxes and save for retirement.

Employee Assistance Program
Offers employees and immediate family members (3) free, confidential counseling sessions related to a broad range of issues such as marital or family conflict, job or personal stress, alcohol or drug abuse, financial or legal worries, etc.

Worker’s Compensation
Should an employee have an on the job injury, he/she could be eligible for Workmen’s Compensation Benefits, except in cases of willful neglect.

Pay Days
Employees will be paid on the 15th and last working day of each month.

Credit Union
A Suffolk Credit Union is available to employees.

Legal Services
Employees may prepay for access to legal assistance.

Notary Public Services
Services available in the Human Resources Department.

Alternative Work Schedule
For some positions -Offers 4 Alternative Work Schedule options to provide employees with greater control over their personal and professional time, as well as reducing absences.

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