Accounting Associate Job Vacancy in Kalamazoo College Kalamazoo, MI 49006 – Updated today

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Company Name : Kalamazoo College
Location : Kalamazoo, MI 49006
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Job Description : Department: Business OfficeImmediate supervisor: Office ManagerPosition SummaryThe Accounting Associate provides support for accounts payable, accounts receivable cashiering and other accounting functions for the College. He/she interacts with students, faculty, staff and parents on a variety of areas related to the College’s finances. Working in a collaborative team environment with frequent deadlines and time pressure, the Accounting Associate utilizes evolving computer technology, high level problem solving, critical thinking, attention to detail and organization skills. This position is not remote.ResponsibilitiesMay be assigned any of the following duties as needed:Accounts Payable1. Prepare and enter invoices for payment, acquiring appropriate signatures, account numbers, and back up documentation2. Enter check, reimbursement and advance requests ensuring that all the appropriate information is recorded3. Request Federal Form W-9 from vendors as needed and follow up on missing forms4. Research and resolve vendor and department payment questions5. Prepare and distribute purchase ordersCash Receipts/Banking1. Enter departmental deposits into the cashiering system including the resolution of discrepancies, incomplete or missing account numbers.2. Issue petty cash reimbursements through the Business Office petty cash account and ensure that petty cash procedures are being followed.3. Clear cash advances including review of the expense report for compliance and appropriateness4. Balance the cashiering drawer and resolve any discrepancies5. Prepare bank deposits and take them to the bank as appropriate6. Review and process Advancement cash receipts and ensuring that deposits match their reports.7. Process NSF checks including following up to make sure charges are posted correctly.8. Distribute checks held in the office for pick up as well as resolving inquiries regarding payments.College Purchasing Card1. Send out applications as requested2. Order new and replacement cards once applications have been approved by the Controller.3. Train new cardholders and assist current card holders with the online system4. Assist cardholders with fraud charges, credit limit increases, and other issues5. Follow up with cardholders and supervisors for compliance with College policy6. Download the monthly card holder statementsAccounting/Other1. Provide assistance to walk-in customers to make sure their questions are answered adequately.2. Enter or upload journal entries into the accounting system for approval3. Maintain a weekly account of the Short-Term Investments4. Maintain rental property records5. Follow up with campus departments to ensure monthly bills are received on time6. Consistently and appropriately communicate with Campus members Business Office Policy including references to the Business Office website as appropriate.7. Supervise, at times, the work of any student workers employed by the Business Office8. Other duties as assigned.Qualifications: Associates Degree in AccountingProficiency with Microsoft Office products and an overall aptitude for technology is required.Tact and discretion are required in interactions with students, parents, faculty and staff.Individuals must be able to work independently in a fast paced office with minimal supervision, and must also collaborate effectively with Business Office team members through on-going and clear communication as many aspects of job duties intersect with the work of others.Good interpersonal skills, initiative, flexibility, and an ability to work accurately and efficiently are also required.A high level of problem solving, critical thinking, attention to detail and organization is required.Physical requirements of the job include ability to work in an office environment with extensive use of computer and telephone; ability to lift and carry up to ten pounds; ability to handle and process paper documents; ability to move between and within campus buildings, indoors and outdoors; willingness and ability to drive to the bank with daily deposits. Must possess and maintain a valid state driver’s license and a driving record in compliance with College policy.Kalamazoo College is a selective, nationally known liberal arts college offering students a personalized, integrated undergraduate experience known as the K-Plan that interweaves a traditional liberal arts curriculum with individualized research and experiential educational experiences in both domestic and international settings. Founded in 1833, Kalamazoo College is one of 40 dynamic Colleges That Change Lives, a group of 40 colleges that excel at developing potential, values and initiative, and provide the foundation for success beyond college. The campus is located midway between Chicago and Detroit in Kalamazoo, Michigan, a metropolitan community of 225,000 that supports four college and university campuses along with numerous civic arts and cultural associations. Thirty-five miles from Lake Michigan, the area offers many opportunities for outdoor activities.An equal opportunity employer, Kalamazoo College is committed to equal rights, equal opportunities, and equal protection under the law. The College administers its programs without regard to race, creed, religion, age, sex, national origin, height, weight, marital status, physical disability as protected by law, or sexual orientation. The College’s definition of sexual orientation proscribes discrimination based on a person’s sexuality, or gender identity, actual or presumed.Job Type: Full-timeBenefits:Dental insuranceDisability insuranceEmployee assistance programFlexible spending accountHealth insuranceLife insurancePaid time offVision insurancePhysical Setting:OfficeSchedule:8 hour shiftMonday to FridayCOVID-19 considerations:Masking indoors is required currently. COVID-19 vaccinations required of faculty, staff, and students. Accommodations available.Work Location: One location

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