Accounting Manager Job Vacancy in Apply at hr@titanmf.com Waller, TX – Updated today

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Company Name : Apply at hr@titanmf.com
Location : Waller, TX
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Job Description : Job Purpose:This position will be responsible for supervision and backup of the daily Accounting functions to include Accounts Payable, Accounts Receivable, Fixed Assets, Multistate Payroll, Multistate Sales and Use Tax, Daily Banking Transactions, and general accounting administrative operations. Ensures compliance with company procedures, strict internal controls, as well as all state and federal filings, and reporting requirements for multi-entity privately held organization with 150+ employees in 4 facilities throughout the U.S. Will directly supervise 3 employees at Corporate Headquarters in CA as well as 3 off- site division Bookkeepers/Office Managers. Ideal candidate must be a technically savvy, highly organized individual who thrives in a fast paced, high growth, constantly changing entrepreneurial environment. Must be able to multi-task and juggle multiple competing priorities while maintaining a top priority on internal controls.Duties:·Validate work of Accounting team members to ensure accuracy of work product. This will include but is not limited to verification of all pay/vacation hours worked to source documents in preparation for payroll processing, for all locations, journal entries, worker’s compensation monthly payroll reporting, and related schedules. Will be the assigned backup to handle payroll hour preparation/verification and submission of hours, payroll reconciliation.·Validate work and approve weekly ACH/wire/disbursements/check runs/positive pay imports for all site locations. Ensure ample credit capacity is available to cover total weekly disbursements. Will be the assigned approver for all banking transactions and backup for processing online banking transactions to cover team member absences.·Revise/update/create/maintain new reconciliation schedules for all Accounting activities and roll out to all divisions. May include prepaids, accruals, intercompany, and others. Assist with training Accounting staff on accounting entries, schedules, and all Accounting administrative, operational tasks, and processes to ensure consistency across all divisions.·Evaluate existing processes and procedures used by Accounts Payable and Accounts Receivable to develop tools, reports, and processes to automate tasks and improve efficiency. To include utilizing tools in ERP AR, AP, and GL modules to automate routine transactional tasks and streamline the 3 way match process for AP invoices.·Streamline and maintain all Accounting electronic filing systems to include consolidating folders to central locations, eliminate duplication of items, standardize file names/folder structures and all JE’s and backup documentation to simplify the storage and retrieval of files for audit requests.·Further develop and implement expense reporting policies and procedures and roll out to all locations to ensure consistency.·Further develop and implement internal control procedures for setting up and maintaining customer and supplier master accounts/files in ERP system and server.·Establish and maintain revised tax reconciliation schedule for all prepaid state income taxes as well as additional taxes paid during the year. Ensure all accounts and schedules are reconciled monthly/quarterly/annually. Review all incoming invoices/statement for state, local, taxes and validate and approve for payment.·Update, publish, and review/approve/enforce internal controls for all areas of Accounting to include but not limited to GL account maintenance, security of all confidential customer (resale certs) and supplier information (W-9), customer credit reviews, credit card authorizations, banking details, and all other company sensitive information. Further define and clarify all internal processes for these activities across divisions and train team members.·Point person for working with outside merchant services for oversight and control of credit card transactions processed, transactional questions, and reconciliations with bank account.·Establish and maintain schedules for monthly/quarterly/annual reporting and filings including due dates for completion to include all local, county, state, and federal tax and non-tax filings for all divisions and entities. Ensure Accounting team is on track with all activities to ensure due dates are met.·Further develop sales and use tax policies to ensure compliance with all state reporting and remittance requirements to include implementation of Avalara Tax Connect and Tax Cert for multi-state locations.·Work with outside firms to assist Controller with all financial, workers’ compensation, insurance, and 401K plan audit requests.·Develop, monitor, and train Accounting team members on standardized Accounting filing/folder structure and Record Retention policy.·Facilitate all Human Resource requests and communications with site Accounting team members.·Assist with preparing all required documentation for quarterly covenant reporting, working capital line of credit, term loans, standby letters of credit, and foreign currency hedges.·Work with IT and outside ERP consultants to identify and create new queries and custom reports in the financial modules as needed, set up security web site for all Accounting passwords and new user set ups.·Work with internal customers (Sales, Logistics, Shipping, etc.) to refine and develop internal processes and procedures that impact all groups. Work on cross training all internal customers on Accounting related activities to ensure smooth operations and communications.·Working with the Controller, establish, distribute, and train all Accounting team members on all policies, procedures and processes for Accounting activities.Skills/Qualifications:·Supervisory and Management Experience, Full Cycle Accounting, Multi-State Payroll, Sales and Use Tax Filing and Reporting, Deadline-Oriented, Workers Compensation Reporting, Expense Reporting, 1099/1095/1096 Reporting, GAAP Rules, Confidentiality, Time Management.Education/Experience:·Bachelor’s Degree in Accounting·5+ years related work experience·Manufacturing industry experience preferred·Experience working with integrated ERP systems (Epicor, Oracle, or SAP required) with the ability to quickly learn new programs with limited training and resources. Familiarity with creating queries and custom reports using SQL highly desirable.·Advanced experience working with electronic documents using Adobe Acrobat in a paperless environment.·Advanced excel skills with ability to manipulate data from various source, create custom schedules, pivot tables, and other complex formulas and workbooks.·Multi-state payroll experience using third party payroll providers such as ADP, Paychex with the ability to quickly create and standardize custom exports and reports required for reconciliations, audits, and reporting requirements.Job Type: Full-timeBenefits:401(k)401(k) matchingFlexible scheduleHealth insurancePaid time offPhysical Setting:OfficeSchedule:Monday to FridayCOVID-19 considerations:The company follows all legally required COVID-19 protocols as we place employee health and safety as a top priority.Ability to commute/relocate:Waller, TX: Reliably commute or planning to relocate before starting work (Preferred)Application Question(s):What are your compensation requirements?Education:Bachelor’s (Required)Experience:Microsoft Excel: 5 years (Required)Supervisory: 5 years (Preferred)General Accounting: 5 years (Required)Payroll and Sales Tax: 3 years (Preferred)ERP systems: 5 years (Required)Work Location: Multiple Locations

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