Personal Assistant to the CEO Job Vacancy in PTM DIGITAL CONNECT PVT LTD Ballygunge Circular Road, Kolkata, West Bengal – Updated today
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Company Name : PTM DIGITAL CONNECT PVT LTD
Location : Ballygunge Circular Road, Kolkata, West Bengal
Position :
Job Description : Personal Assistant to the CEOJOB DESCRIPTIONSummary of jobProvide full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of her day to day affairs, and most effective use of her time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.Main responsibilities· Manage CEO electronic diary, assessing priority of appointments and reallocation as necessary.· Manage CEO travel arrangements (including visas/accommodation).· Process CEO correspondence, ensuring that incoming correspondence is dealt with by the CEO /or on behalf of the CEO , or other staff as appropriate.· Maintain CEO office systems, including data management and filing.· Maintain records of CEO contacts.· Screen calls, enquiries and requests, and deal with them when appropriate.· Assist CEO in researching and following up with action on matters which fall within the CEO responsibility – chasing responses, triggering follow-up action.· Produce documents, briefing papers, reports and presentations for the CEO .· Organise meetings and ensure that CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.· Manage arrangements for Trustees’ and Sub-Committee meetings, including production/distribution of agenda and papers.· Assist/support CEO , Development Manager & Communications Manager in arranging funding partner and other events.· Meet and greet visitors at all levels of seniority.· Supervise all Trust incoming/outgoing mail.· Any other duties as may reasonably be required by the CEO .Person specification· Educated to degree level or equivalent.· Experienced Personal Assistant at senior management level.· Experience of electronic diary management.· Experience of working in a Higher Education Environment.· Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the office.· Ability to organise and plan own work.· Excellent attention to detail, with the ability to maintain a high level of accuracy.· A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.· Ability to work on own initiative.· Ability to deal with sensitive information with discretion and to maintain confidentiality.· Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.INTERESTED CANDIDATE CAN CONTACT WITH USCONTACT : +91-XXXXXXXXXX*Share your details in this WhatsApp number,Details : Experience ,Current salary, Expected Salary, Notice PeriodJob Types: Full-time, Regular / PermanentSalary: ₹15,000.00 – ₹25,000.00 per monthSchedule:Morning shiftEducation:Master’s (Preferred)Experience:Executive & Personal Assistants: 2 years (Preferred)total work: 2 years (Preferred)Language:English (Preferred)Hindi (Preferred)
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