Project Costing Accountant Job Vacancy in State of Indiana Indianapolis, IN 46204 – Updated today

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Full Details :
Company Name : State of Indiana
Location : Indianapolis, IN 46204
Position :

Job Description : Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion – Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.
About the Indiana State Department of Health (IDOH):
The Indiana State Department of Health’s mission is to promote and provide essential public health services for a healthier and safer state.
Salary:
The salary for this position traditionally starts at $47,476.00 per year but maybe commensurate with education and/or experience.
About the Job:
Reporting to the Controller, the Project Costing Accountant is responsible for a list of high-profile, critical activities on the behalf of senior leadership within the Finance Division and the larger agency as a whole.
This position has responsibilities for the preparation, completion, and overall accuracy for the A-133/Schedule of Expenditures of Federal Awards (SEFA) Report. This position oversees the setup and tracking of Federal grant funding and State funds through the State of Indiana’s system of record, PeopleSoft Financials (Encompass). This position extensively utilizes the Commitment Control, Project Costing, and General Ledger modules of Encompass to develop projects in coordination with project area subject matter experts, Grants Management Specialists, the Controller, the Chief Financial Officer, and where needed, external senior leadership from other state agencies. These projects must adhere to Federal and State rules, regulations, policies, procedures, and guidelines and must be uniformly consistent with the Federal grant award. The Project Costing Accountant plays an absolutely critical role in grant processing, tracking of expenditures, and revenue, calculating State match as well as potential splits with other agencies, and ensuring overall fiscal compliance. This position is often the central hub of information between ISDH program areas, Finance Division leadership, and the Office of Grants Management.
A Day in the Life:
The essential functions of this role are as follows:
Create, amend, and close projects and activities (to include funding source allocation, budget plan, and funds distribution for grants and non-Federal funds
Review grant submissions approved by OSBI, create the project in PeopleSoft, request a fund source from SBA, allocate funds to project and fund source, and finally create the budget plan in PeopleSoft. Then post the budget journals to update the appropriation and allocation of the state budget.
Responsible for creating the correct parameters in commitment control in order to create rules, budget caps, activity codes, and date ranges as they relate to different projects.
Update the agency’s overall Account Portrait
Run, review, and make necessary REV to GLE corrections
Verify the agency’s quarterly A-133/SEFA reports and route accurate and complete information through the Controller prior to submission to the State Board of Accounts/ Auditor of State’s Office.
Complete and submit the quarterly Federal Cash Transaction Report in the Payment Management System. This should be performed weekly as FFRs are completed, quarterly for the Federal deadline, and as requested by the Controller.
Update the Controller on current financial standings of funding sources and projects.
Act as the primary point of contact for memoranda of understanding (MOUs) when funding streams cross state agencies or require regular reconciliations to journal expenses/revenues out of/into the project setup.
Act as the point person with the responsibility for updating project teams and adding staff to projects to charge their time against.
Responsible for creating customer contracts on the new Federal Draw Billing System which includes creating the billing customer, running of the federal draw cycle process and tying the original project and fund source to the contract.
Must be well-versed in project costing training and Federal Draw billing training in order to access the processes.
Coordinate and enter journals to cleanup projects to aid in the reconciliation process completed by the assigned Accountant(s).
Regularly coordinate activities with Accountants as new projects may fall within their purview.
Prepares journals, requests Auditor of State journal vouchers, Federal funding sources, and inputs third-party-match information.
Coordinates with the Purchasing and Accounting Units on behalf of the Grant Manager to resolve issues which may arise concerning grant-related purchase orders, payments, and the like.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.
What You’ll Need for Success:
This person must have the following requirements to be considered for employment:
Advanced knowledge of federal grant processes, policies, and procedures.
Advanced knowledge of PeopleSoft Financials and the Project Costing module
Familiarity with the SEFA/A-133 report
Familiarity with GAAP
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefits package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) and vision/dental coverages
Wellness program (offers premiums discount for the medical plan)
Health savings account (includes bi-weekly state contribution)
Deferred compensation account (similar to 401k plan) with employer match
Two (2) fully-funded pension plan options
Group life insurance
Employee assistance program that allows for covered behavioral health visits
Paid vacation, personal and sick time off
Competitive leave policies covering a variety of employee needs
12 company paid holidays, 14 on election years
Qualified employer for the Public Service Loan Forgiveness Program
New Parent Leave
Free Parking
Free LinkedIn Learning
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer

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