Senior Accountant Job Vacancy in Planned Parenthood Gulf Coast Inc Houston, TX 77023 – Updated today

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Company Name : Planned Parenthood Gulf Coast Inc
Location : Houston, TX 77023
Position :

Job Description : Summary
Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions, ensuring accurate and timely completion of month-end activities. Assists the Controller with month-end activities, variance analysis and publishing financial statements. Participates in special projects and tasks as assigned by the Controller. Processes payroll accurately and timely. Maintains flexibility to effectively work in a team environment and performs relevant accounting tasks as necessary. Understands the importance of assigned tasks in meeting overall department goals and requirements.
Essential duties and responsibilities
Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
Maintain the monthly close schedule.
Review the reasonableness of balance sheet and income statement accounts in order to determine that all necessary entries have been recorded.
Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions and resolving discrepancies.
Reconcile balance sheet accounts including bank reconciliations in a timely fashion including intercompany balances; dispose of reconciling items in a timely manner.
Assists other members of the Fiscal team with questions about the chart of accounts and sub-accounts, processes, procedures and computer software commonly used in the department such as Office, MS Dynamics, Fixed Asset Manager, Paycom, Epic etc.
Prepares supporting schedules for month-end closing book as required.
Performs all routine month-end close procedures accurately within set deadlines.
Assists other team members during the month-end close process as requested.
Assists with annual year-end audit preparation as requested.
Executes payroll process in a timely and accurate manner, ensuring employees are paid on time.
Ensures new employees and any changes to existing employees are properly entered into the payroll processing system in a timely and accurate manner and that all entries into the payroll processing system are accompanied by proper supporting documentation, approvals, etc.
Monitors time cards for completeness, accuracy and approvals.
Monitors electronic time card system for access, accuracy and approvals.
Ensures all special payments (bonuses, retro-pay, etc.) are properly calculated and authorized in accordance with company policy.
Assists staff with payroll-related questions and documentation.
Maintains tracking and reporting system for all paid time off, extended illness bank, floating holiday and other time off accruals.
Ensures appropriate department allocation and account coding is in effect for all personnel so that related payroll costs are accurately captured.
Understands complex allocation methodologies, general ledger account structure and budgeting process in order to effectively review for payroll allocation and coding accuracy.
Understands data-gathering and reporting capabilities of the accounting system in order to efficiently problem-solve and generate reports and schedules from the system with minimum direction.
Ensures all department allocation revisions are properly authorized and approved.
Submits to credit card processors documentation to avoid chargebacks.
Creates and updates rent amortization schedules.
Analyzes revenue and expenses and explain variances to department managers.
Develop, review and ensure distribution of standard, recurring monthly, quarterly or annual financial reports to business units.
Assist Controller with providing fiscal oversight of grants. Bills and reports to grantors per grant schedule.
Maintains tracking, reporting and remittance system for all deductions including 401-k, insurance, etc.
Ensures that 401-k employee contributions and matching employer contributions are accurately reported to the Controller and recorded in the GL.
Calculates and submits to the Controller for approval all payroll related journal entries.
Assists Controller with annual worker’s compensation audits.
Assists Controller and People Services department with annual 401-k audit as requested.
Reconciles employee and employer benefit contributions per payroll with invoices from plan administrators.
Prepares expense analysis for various payroll costs for the benefit of operational managers. Such analysis may include: productivity analysis, payroll budget to actual analysis, overtime cost analysis, etc.
Ensures periodic reports of salaries and taxes, and payment of taxes is completed via the payroll provider.
Submits to government agencies periodic reports of salaries and taxes not completed by payroll service provider.
Coordinates with Information Technology department to troubleshoot and repair any payroll software and hardware issues.
Contacts the payroll service provider with payroll processing or reports issues and questions.
Coordinates with Information Technology department to device new reports as needed.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
Understands multi-department accounting structure in order to effectively perform job duties.
Effectively utilizes advanced Excel skills to gather, report and analyze data as appropriate.
Maintains open communication with Fiscal team. Participates in team meetings by providing project updates, status, and completion information.
Maintains cross-training program within the Fiscal department.
Ensures all policy and procedural documentation is up to date and continually refines policies, procedures and controls to ensure efficiency, data accuracy and effective internal customer service.
Performs special projects, as assigned, in a timely and accurate manner. Special projects may include: assisting with inventory-related projects, assisting with accounting software upgrades, participating on a cross-functional organization task force, etc.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Core Competencies: Computer Skills, Math skills, Customer Service, Dependability, Diversity, Ethics, Initiative, Interpersonal Skills, Oral Communications, Organizational Support, Professionalism, Quality, Safety & Security, Teamwork, Written Communications
Additional Competencies: Quality Management, Attendance/Punctuality
Qualifications
Minimum of 3 years relevant hands-on experience in various accounting areas within a complex accounting structure. Accounting areas include at least four of the following: Payroll, Accounts Payable, Accounts Receivable, Inventory, Purchasing, General Ledger.
Strong computer skills in the following areas: Microsoft Dynamics (or other similar accounting software), above-average command of Excel, Word, and Windows environment.
Previous experience analyzing large databases.
Previous experience analyzing financials and general ledger account details.
Detailed functional knowledge of double-entry accounting
Strong analytical, problem-solving, organization and communication skills
Strong customer service, interpersonal and teamwork skills
Ability to communicate professionally, courteously, and effectively with vendors, clients, staff, volunteers, and others.
Ability to adapt to new situations and work requirements as the department and organization evolves.
Ability to reasonably anticipate organizational/departmental needs and propose new processes and procedures to meet those changing needs.
Ability to multitask in order to meet routine and special project deadlines.
Ability to shift priorities based on changing needs.
Ability to work accurately within operational deadlines.
Dedication to PPCFC/PPGC mission and goals
Education and/or Experience
Bachelors degree in Accounting, Business Administration or related field with a minimum of three years related experience.
Language Skills
Ability to read and interpret documents such as invoices, statements, contracts and procedure manuals.
Ability to write routine reports and correspondence.
Ability to communicate professionally, courteously, and effectively with patients, vendors, staff, volunteers, and others.
Ability to express ideas clearly, concisely and professionally verbally and in writing.
Mathematical Skills
Ability to make accurate arithmetic calculations.
Type with speed and accuracy, and operate 10 Key by touch.
Ability to compute rate, ratio, and percent, work with fractions and to draw and interpret bar graphs.
Reasoning Ability
Ability to identify issues and utilize available resources and sound judgment to resolve.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills
Strong Computer skills in the following areas: Microsoft Dynamics/Solomon (or other similar accounting software), Excel, Word, and Windows environment, eCW, Epic, Fixed Asset Manager.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and sit. The employee is occasionally required to handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include distance vision and color vision.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Planned Parenthood is an equal opportunity employer. We are dedicated to ensuring that all of
our decisions regarding all aspects of the employment relationship including recruiting, hiring,
promotions, assignment, training, access to social and recreational programs, discharge,
compensation, benefits, and the terms, conditions, and privileges of employment are in
accordance with our principles of equal opportunity. It is Planned Parenthoods policy that, in
exercising our management responsibilities, we will not discriminate against teammates or
applicants on the basis of race, color, national origin, ethnicity, religion, age, sex, gender, marital
status, sexual orientation, gender identity, gender expression, genetic information, military
service, covered veteran status, physical or mental disability, pregnancy, childbirth, or related
medical conditions, political opinions or affiliations, or on the basis of any other status protected
by applicable federal, state, and/or local law. It is our objective to hire and promote individuals
who are qualified for positions by virtue of job-related considerations such as education,
knowledge, skills, training, and experience.

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