Personal Assistant Job Vacancy in M&G plc Mumbai, Maharashtra – Updated today
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Full Details :
Company Name : M&G plc
Location : Mumbai, Maharashtra
Position :
Job Description : We are M&G Global Services Private Limited (formerly known as 10FA India Private Limited, and prior to that Prudential Global Services Private Limited) . We are a fully owned subsidiary of the M&G plc group of companies, operating as a Global Capability Centre providing a range of value adding services to the Group since 2003. The company has rapidly transformed itself into a powerhouse of capability that is playing an important role in M&G plc’s ambition to be the best loved and most successful savings and investments company in the world.
Our diversified service offerings extending from Digital Services (Digital Engineering, AI, Advanced Analytics, RPA, and BI & Insights), Business Transformation, Management Consulting & Strategy, Finance, Actuarial, Quants, Research, Information Technology, Customer Service, Risk & Compliance and Audit provide our people with exciting career growth opportunities.
Job Title
Personal assistant
Reports to
Head – Operations and Process Excellence
Scope of Role
Calendar Management & Inter-office coordination for day to day Office Management
Preparation of claims/reimbursements
Travel Arrangement
Organising events
Visitor Management
Collating Minutes of meeting
Job Dimensions
Financial
Non Financial
Managing travel expense
Co-ordination between digital teams, support functions and stakeholders
Overall Job Purpose
Provide office administration, planning and other relevant support to head of function.
Accountabilities/Responsibilities
Setting up Meetings, Tele-cons, Video Conferences and Interviews
To adhere to stipulated timelines, ensure that Meetings, etc., are conducted in a smooth manner.
To ensure that the supervisor’s skip Meetings,1:1 with direct reports are scheduled on a regular and timely basis
Accurate & timely preparation of claims
Co-ordinate for booking & Issue of tickets, hotels
Co-ordinate for issuance of forex and travel insurance.
Manage visitors agenda
Prepare meeting agendas, and take minutes during meetings
Be a part of the ELT meetings – take minutes, follow up on open actions with respective teams
Competence / Knowledge / Skills required
Requires strong computer skills – advance knowledge of Microsoft office packages
Excellent communication skills: both written and verbal
Good organisational and administrative skills
Ability to work successfully in sensitive areas with highly confidential information.
High level of initiative and multi-tasking.
Ability to work well with all levels of internal management and staff, as well as outside clients and vendors on various issues.
Good Time Management and should be Organised.
Ability to use judgement to prioritise and organise own work and establish effective procedures and systems.
Demonstrate ethical behaviour and high degree of discretion and integrity in handling confidential and sensitive information
We live by four behaviours at M&G Global Services and we ask all our employees to:
Inspire Others – Support and encourage each other, creating an environment where everyone can contribute and succeed
Embrace Change – Be open to change, willing to be challenged and able to adapt quickly and imaginatively to new ideas
Deliver Results – Focus on outcomes, set high standards and deliver with energy and determination
Keep it Simple – Cut through complexity and bureaucracy, be clear and decisive and never overcomplicate things
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