Executive Administrative Assistant Bangalore, Karnataka Job Vacancy in VMware Bengaluru, Karnataka – Latest Jobs in Bengaluru, Karnataka
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Company Name : VMware
Location : Bengaluru, Karnataka
Position :
Job Description : EXECUTIVE ADMINISTRATIVE ASSISTANT
Job Description
Why will you enjoy this new opportunity?
VMware’s Platform Services organization is a team focused on delivering the tools, services, and processes our engineering teams need to deliver the VMware products to our customers. We are a global organization and are deeply passionate about transformation, automation, and innovation.
When you’re working for a company that shares your values, it’s easier to enjoy what you do. At VMware we unite under a core set of EPIC2 Values: Execution, Passion, Integrity, Customer, and Community. Our guiding principle is “innovate in everything”. Each day you will be challenged to bring curiosity, diversity, and an eagerness to collaborate toward bold ideas across all aspects of our business. We do it with a spirit of inclusion and trust acting as ‘One VMware’ to help our customers win.
Success in the Role: What are the performance outcomes over the first 6-12 months you will work toward completing?
Provide force multiplication for senior VPS executives in our India office:
Within 30 days of employment, become familiar with VMware tools, processes, and procedures required to schedule travel, manage expenses, book meetings, and more.
Within 60 days, get to know the key members of the team, high priority initiatives, and become comfortable with the operating cadence of the organization.
Within 90 days of employment, move into proactive management of calendar and scheduling.
Over the remainder of the year, become an essential force multiplier for the supported executives and the VPS team as a whole.
The Work: What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?
We are seeking an Executive Assistant with passion, high integrity, great communication skills, and problem-solving ability to support and coordinate projects for our India locations within VMware’s Platform Services Organization. The Executive Assistant is responsible for overall coordination, communication, effectiveness, and efficiency of the executives’ calendars.
Responsibilities of the Executive Assistant include, but are not limited to, the following:
Heavy calendaring and email management including assessing priority for executives via MS Outlook, Zoom, and MS Teams
Coordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering
Arrange and confirm local, domestic, and international travel for the executives
Facilitate clear communication and maintain credibility, trust and support between the assigned executives and internal staff, and with external clients and partners
Create, edit, and proofread business communications and documents utilizing MS Word, Excel, and PowerPoint
Prepare/track expense reports
Create/track purchasing requests as required
Special projects on an as-needed basis
Support general organization activities such as organization chart updates
What is the leadership like for this role? What is the structure and culture of the team like?
The Hiring Manager for this role the Senior Director R&D Operations for VMware’s Platform Services Organization. They are responsible for a broad and diverse team managing operations for VPS and for providing services to the larger engineering organization. This role will support leaders in our India offices and the hiring manager is located in Palo Alto, CA, USA. The team is based globally, but we are very remote friendly.
Where is this role located?
Flexible: The role is considered flexible and will be a mix of working from a local VMware office and remote depending on your preferences and the arrangements determined with your future manager. You will be expected to live within a reasonable non-daily commute of the office.
Category : General and Administrative
Subcategory: Administrative Support
Experience: Manager and Professional
Full Time/ Part Time: Full Time
Posted Date: 2022-03-21
VMware Company Overview: At VMware, we believe that software has the power to unlock new opportunities for people and our planet. We look beyond the barriers of compromise to engineer new ways to make technologies work together seamlessly. Our cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globe. At the core of what we do are our people who deeply value execution, passion, integrity, customers, and community. Shape what’s possible today at http://careers.vmware.com.
Equal Employment Opportunity Statement: VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. Vmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.
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