Finance Assistant Job Vacancy in Aspen Heights British School Abu Dhabi – Latest Jobs in Abu Dhabi

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Full Details :
Company Name : Aspen Heights British School
Location : Abu Dhabi
Position : Finance Assistant

Job Description : Description

Job Description
Position Details
Position Title
Finance Assistant
Department
Administration
Report to (Title):
Head of Finance and Administration
Direct Reports:
Indirect Reports:
Aspen Heights British School (AHBS) is a truly inclusive school based on the outskirts of Abu Dhabi. We are proud of our inclusive ethos and our commitment to ensuring all children are provided with personalised learning experiences and the proper support to ensure they can make progress in learning in all areas.
Core Purpose:
The role of the Finance Assistant is to support the Finance & Administration Manager in maintaining and enhancing the school’s financial resources by maintaining control over the Trial Balance. They are responsible for account payables in the school. The incumbent supports the Finance & Administration Manager during audits and preparing month end reports for ISP.
Main Responsibilities:
Review and post entries to record assets, liability, revenue, and expenses
Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance
Work with Operation and suppliers to review and accept purchases invoices, record purchases, and reconcile with supplier
Process all suppliers’ payments
Review all inter-company transactions and generate invoices as necessary
Reconcile balance sheet accounts
Conduct regular ledger maintenance
Review stock movement, recording and valuation with the storekeeper on a monthly basis for the MA
Coordinate semi-annual audits and assist Finance & Admin Manager with conducting audits
Produces payroll by initiating computer processing, printing cheques and verifying report
Completes external audit by analyzing and scheduling general ledger accounts, providing information for auditors
Performing variance analyses and preparing account reconciliations
Prepare the month end accounts as per ISP format
Participate in any system updates/migration
First point of contact with parents concerning financial accounts of students
Issuing school fee invoices to parents before start of academic year
Collecting all types of payments from parents and post to system
Maintaining student accounts, journal daily transactions including Cash JVs
Daily fees collection reconciliation, with balance posted to the bank on a daily basis
Produce receivables report for Finance and Admin Manager on daily basis
Assist with cash payments to staff for expense claims
Send reminders to parents regarding outstanding balances/ follow up for any bounced
cheques
Follow up with other accounts receivable like debtors for canteen, uniform etc
Reconciliation of Post-Dated-Cheques schedule
Assist with cash management queries/ any other GL queries for annual audit
Correspond with companies who pay school fees for their staff’s children
Sending outstanding payment warnings to parents, correlate with Registrar on procedures and blocking student account with ADEK
Any other accounting/administrative task assigned by the Finance & Administration Manager
Health and Safety
Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for Aspen Heights British School’s property and equipment
Safeguard Aspen students.
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that, all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school
Communication & Working Relationships
Internal
Staff
Student
External
Parents
Vendors
Knowledge & Skills
Minimum Educational Qualifications Required for the Role
Bachelor’s degree in Finance/Accounting from a reputable University
Minimum Years of Experience Required
3 years’ School Finance experience
Abu Dhabi school experience an advantage
Language Skills
English is Mandatory
Arabic is an advantage
Special Skills and Abilities
Competencies:
Highly detail-oriented and organized
Ability to meet a constant stream of deadlines
Proven ability to work both independently and collaboratively with different levels of employees
Superior analytical and problem-solving skills
Familiarity with accounting software and programs
Excellent command for MS office
Ability to maintain accurate and auditable records
Laws, rules and regulations related to assigned activities
Interpersonal skills using tact, patience and courtesy
Records, Reports and Correspondence by use of spreadsheets and databases
Proficient financial and accounting skills
Computer literate
Customer Service skills, and interpersonal skills.
Willing attitude to be a part of the school team
Strong sense of professionalism
Safeguarding and welfare of children
Excellent communication skills and command of the English language, in spoken and written form
A collaborative team-player with excellent interpersonal skills
Behavior management
Attributes:
Empathetic listener and patient
Integrity and confidentiality
Internationally minded
Emotional intelligence
Intercultural awareness, creative
Flexible and a can-do attitude
Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified.
Employees will be expected to comply with any reasonable request from a manager to undertake work of a similar level that is not specified in this job description.
Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.
Approvals
Line Manager:
Principal:
Employee:
HR:
The International Schools Partnership
Aspen Heights British School is part of The International Schools Partnership (ISP).
The International Schools Partnership (ISP) is a growing group of committed colleagues in financially responsible schools around the world, all of which aim to be the school of choice in their local area. Learning is at the heart of everything we do for our pupils, colleagues and parents. We are committed to getting better, all the time.
ISP was founded by an experienced team of committed educationalists and commercial operators who have worked together over many years. Our growing group of private schools located in the UK, the USA, Europe, Costa Rica, Chile, Colombia, Ecuador, the United Arab Emirates, Qatar, Malaysia, Mexico and Peru educate children and pupils from 2-18 years of age. We have now expanded to 45 schools delivering multiple curricula and building on local brands and reputations with around 45,000 pupils and 7,000 staff located across the globe.
We believe that successful schools are the ones that put learning at the heart of everything they do, always aiming to create rounded individuals that are able to forge successful careers and lives in a rapidly changing world. Our goal is to enable our schools as the leading school of choice in their local area. We are a truly international group working in different cultures and speaking different languages. We work across countries and cultures, too, by working with each other and with other schools and communities. At ISP we continue to engage with schools around the world who are interested in becoming part of our global group of schools and look forward to welcoming more pupils and staff to the group.
All our schools:
Help children and pupils learn to levels that amaze them.
Inspire children and pupils to be successful now and equip them to be successful later.
Are truly international, working in partnerships within and across regions, cultures and languages.
Aim to be the schools of choice for children, pupils and their families, wherever we are.
Aspen Heights British School is committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. All shortlisted candidates and post holders are subject to appropriate International Criminal and Child Protection Background Checks or equivalent, covering the previous 10 years of employment history. Aspen Heights British School recruit teachers in several ways including direct application to the school and through international teacher recruitment agencies and organizations.
Human Resources Office
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Job Description
Version date: February 2021

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