Office Specialist Job Vacancy in Public Employees Retirement System Tigard, OR – Latest Jobs in Tigard, OR

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Company Name : Public Employees Retirement System
Location : Tigard, OR
Position : Office Specialist

Job Description : Initial Posting Date:
03/03/2022
Application Deadline:
03/20/2022
Agency:
Public Employees Retirement System
Salary Range:
2,723.00 – 3951.00
Position Type:
Employee
Position Title:
Office Specialist 2
Job Description:
Opportunity Awaits, Apply Today! Office Specialist 2
This is for two (2) full time , permanent Office Specialist 2 positions.
These positions are located in Tigard, Oregon.
This recruitment will be used to establish a list of qualified applicants to fill the current vacancy and may be used to fill future vacancies as they occur.
These positions are represented by the Service Employees International Union (SEIU).
We serve the people of Oregon by administering public employee benefit trusts to pay the right person, the right benefit, at the right time.
Operations Division/ Office Specialist 2
The Operations Division is responsible for providing accurate information and timely customer services to PERS members, including comprehensive retirement plan information and assistance, issue resolution; providing accurate information and timely services to PERS employers including employer education, reporting assistance, compliance, overdue data, and contribution collection and validation; intake and processing of all benefit applications and stand-alone forms before and after retirement; initiating benefit estimates and processing purchases; determining eligibility for withdrawal; approving and denying disability applications; determining beneficiaries for pre- and post-retirement death benefits; reviewing court orders for compliance; calculating, maintaining, and ending all service retirement, disability, divorce, and death benefits for the PERS, OPSRP and IAP retirement programs.
Description of Position Duties
E – Manage the accurate and timely processing of workflows, work items and forms
Receive, send, manipulate workflows and employer work items for applications, employer documentation and member documents for retirement, death, divorce, withdrawals, data verification. Review forms for accuracy, compliance with PERS law and completeness. Audit employee and employer records for accuracy and validity of information provided. Add/adjust/reject information contained in member record on ORION & other tools, document reason for action. Identify and request missing information & or documentation. Request and review official member records to identify and determine special handling needs. Analyze anomalies to determine appropriate course of action and referral to senior staff when appropriate. Maintain and adjust records as requested. Make complete and accurate computer entries. Validate hard copy data to computer entries for accuracy. Reconcile on-line data errors. Document actions for member or employer records. Review computer reports for follow-up actions and processing accuracy.
E- Provide administrative and clerical support
Prioritize activities, review or screen mail or reports, file and track incoming work entry projects. Distribution projects. Meeting scribe and report writing. Establish and maintain filing systems. Ensure records are microfilmed. Accurately enter data in agency systems.
E- Communication & Correspondence
Provide information and assistance to a variety of customers such as PERS members, employers, and PERS staff by phone, in person, by video conference, and in writing. Explain basic program requirements and eligibility. Type correspondence and memoranda. Direct customers to informational pamphlets and brochures and web enabled to appropriate web sites. Send routine or boilerplate letters with accurate information and meeting established service levels.
Benefits of Working for the State of Oregon & the Public Employees Retirement System

The Data Services Section strives to create an environment that is supportive and encourages work-life balance. Our office is located in Tigard, Oregon.
Additional benefits include:
Work/life balance, 10 paid holidays a year, and a competitive benefits package .
Advancement and learning opportunities that will help grow your career with the State of Oregon.
What Are We Looking For?
Minimum Qualifications
Two years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR

An Associate’s degree; OR
Graduation from a private school of business with a certificate AND one year of general clerical experience.
Candidates who are the most competitive will possess the following skills, background, and areas of experience:
Can manage multiple tasks and demonstrate the cognitive and organizational ability to balance numerous responsibilities.
Will maintain a professional, positive attitude with co-workers and collaborate to find solutions to issues and interpersonal differences.
Demonstrates the technical ability to learn, utilize and navigate multiple computer systems and programs.
Is dependable/reliable and will follow through on assignments and business commitments.
Demonstrates strong communication skills both orally and in writing.
Has the ability to thrive in a deadline driven environment and works well under pressure.
Can work effectively and successfully in a team environment, as well as having the ability to work independently to complete assigned tasks.
The State of Oregon requires all executive branch employees to complete their COVID-19 vaccination series or have an approved exception to the requirement due to a medical condition or sincerely held religious belief. Successful candidates for this position must sub mit vaccination documentation or be approved for an exception prior to their first day of employment. Failure to provide proof of full documentation or receipt of an approved exception will lead to withdrawal of the job offer. For more information, visit our policy listed here .
ADDITIONAL REQUIRED MATERIALS

You must attach to your online application the following:

1) Current resume
How to Apply
Current State of Oregon employees – You must apply through your employee Workday account. At the time of application, please attach your resume.
External Applicants – Please visit the State of Oregon job opportunities webpage to submit your application for the position, which includes your current resume.
Want to Know More? Let Me Help!
Your candidate profile, cover letter, and resume are the perfect place to display your interest in the position and highlight the skills and experience you will bring, making you the best candidate for the position. If requested, please be sure to attach your cover letter and resume. Applicant submissions are screened for consistency of information and communication skills at the professional level including attention to detail, spelling, grammar, etc.
Please visit the Oregon Job Opportunities Webpage for more helpful information regarding the application process, Workday tips and resources, job opportunities across the State, and more!
The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.
Please save a copy of this job announcement for your reference, as it may not be available for you to view after the job closes. If you have questions about the job announcement, or need an alternate format to apply, please contact the Recruiter.
Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.
Eligible veterans who meet the qualifications will be given veterans’ preference. For further information, please see the following website: Veterans Resources , or call Oregon Department of Veterans’ Affairs at: 1-800-692-9666 NOTE: If claiming veterans’ preference please be sure to check your Workday account for pending tasks or actions under your “My Applications” section.
Helpful Links & Resources
How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job
HELPFUL LINKS AND CONTACT INFORMATION
Learn more about PERS
Learn more about Oregon
For additional information you may contact the Recruiter by e-mail at dawn.estby@pers.oregon.gov or by phone at 503-603-7500.
PERS is an Equal Opportunity, Affirmative Action Employer

Committed to Workforce Diversity

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