Administrative Assistant Job Vacancy in Geotechnical & Environmental Services Reno, NV 89511 – Latest Jobs in Reno, NV 89511
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Company Name : Geotechnical & Environmental Services
Location : Reno, NV 89511
Position : Administrative Assistant
Job Description : Applications will only be accepted on our company website. If you are interested in this job opportunity, you MUST complete our online application at http://www.gesnevada.com/application-for-employment/
Are you looking for a career and not just a job? We have a need for our next great Administrative Assistant. You will have the luxury of being trained and mentored by some of the very best and brightest. This is truly a great opportunity for someone looking to work for an amazing company. At GES, Inc., we invest in our employees and we are proud of the talent we have. We cannot wait to add a few more people to our amazing company culture. This position is a key position in our company. It is very important we find the right candidate that will not only fit into our culture well, but this candidate must also have top notch administrative assistant skills.
Job Summary:
The administrative assistant performs all secretarial and clerical duties, as needed for all staff members. He or she maintains the daily flow of document and data processing, and communication into and out of the office.
Essential Job Functions:
1. Prepares reports, correspondence, proposals, forms, etc.
2. Data entry and contracting of proposals
3. Processes documents for distribution
4. Answers telephone calls
5. Responsible for entering MST daily reports into the excel spreadsheet
6. Opens and distributes the mail
7. Run errands and deliveries/pickups
8. Keeps office supplies, kitchen, conference room, and lobby stocked/clean
9. Lab billing data entry and reconciliation
10. Project filing
11. New employee IT set ups and terminations
12. Ensures daily reports are scanned and uploaded to project folder
13. Requests COIs for projects
14. Distributes office supplies to staff
15. Creates project folders & binders
16. Assist with archiving files/clearing proposals
17. Assist with office building maintenance
18. Assist with computer maintenance
19. Assist with copier maintenance
22. Assist with postage machine maintenance
23. Manages staff RSVP’s for luncheons/meetings
24. Assists lead administrative assistant in organizing staff events (Staff Star, Potlucks, company picnic & holiday party)
25. Sets up and distributes company cell phones
26. Assists with cell phone maintenance
27. Archiving closed files
28. Clearing proposals
29. Assist administrative manager with updating the clerical procedure binder
Required Testing for this Position:
1. Skills test (Word and Excel)
2. Drug Screening
Job Type: Full-time
Pay: $18.00 per hour
Benefits:
Dental insurance
Flexible schedule
Health insurance
Paid time off
Referral program
Retirement plan
Vision insurance
Schedule:
8 hour shift
Education:
High school or equivalent (Required)
Experience:
Customer service: 1 year (Preferred)
License/Certification:
Nevada Driver’s License (Required)
Work Location: One location
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