Administrative Assistant Job Vacancy in Ormat Technologies Reno, NV 89521 – Latest Jobs in Reno, NV 89521

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Company Name : Ormat Technologies
Location : Reno, NV 89521
Position : Administrative Assistant

Job Description : Administrative AssistantCompany DescriptionHeadquartered in Reno, Nevada, Ormat is a leading geothermal company and the only vertically integrated company solely engaged in geothermal and recovered energy generation (REG), with the objective of becoming a leading global provider of renewable energy.Job DescriptionThis position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.QualificationsNote: New employees will be required to provide proof of COVID-19 vaccination, subject to potential reasonable accommodation due to medical issues or sincerely held religious beliefs.

Responsible for accurate and timely input of purchase orders into Ormat’s Purchasing System for various tasks
Responsible for ensuring that purchase orders have received proper approval(s)
Process invoices through Ormat’s Purchasing System on a timely basis
Responsible for new vendor set up including obtaining and verifying vendor insurance requirements
Assist in the preparation of accruals for various tasks
Prepare and manage all weekly / monthly reporting
Review and process expense reports
Responsible for processing correspondence and paperwork for purchase orders
Responsible for running office errands as needed
Assist in scheduling and organizing activities, meetings, conferences and luncheons
Assist with travel arrangements for department’s employees
Assists with administering the plant petty cash fund(s)
Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
Must be able to operate a vehicle in a safe manner
Must be able to work occasional overtime as required
Invoice and cost management
Track and process company credit cards
Prepare ad hoc reports, analysis and conduct special projects
Review and update budgetary reports on a regular basis
Responsible for understanding the monthly accrual process and ensuring accuracy
Provide administrative support in all areas as needed
Answering, screening and forwarding incoming phone calls
Maintain office security by following safety procedures and controlling access via the reception desk
Ability to be resourceful and proactive when issues arise

Other Responsibilities

Keep work area neat and orderly
Comfortable working both independently and as a part of a dynamic team
Effectively interact with all levels of employees
Develop and maintain business relationships with vendors
Performs other related duties and projects as assigned by management

Education, Experience, and Skills Required

The ability to understand procedures and instructions specific to the areas of assignment as would be acquired in three to four years of high school with at least 1 year of knowledge of administrative and office procedures
One year of general work experience preferred
Must be able to communicate with other employees at a read and write level that will enable the admin to perform the work in a safe and efficient manner
The ability and knowledge to operate a variety of standard office equipment
Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems
Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations
Must be able to establish priorities and meet deadlines
Professional appearance and telephone etiquette essential
Excellent verbal and written communication skills required
Basic knowledge and experience of Microsoft Outlook, Word and Excel
Problem assessment and solving skills
Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes
Commitment to maintaining confidentiality and adhering to company ethical norms
Must be able to operate a vehicle and possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier

Additional informationAll your information will be kept confidential according to EEO guidelines.
Job Type: Full-time

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