Administrative Assistant Job Vacancy in Paragon Services LLC Henderson, NV 89052 – Latest Jobs in Henderson, NV 89052

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Company Name : Paragon Services LLC
Location : Henderson, NV 89052
Position : Administrative Assistant

Job Description : Summary/Objective:

The job description for the Administrative Assistant is to assist their assigned Property Manager(s) with selected facets of the operation of their properties as well as their day-to-day work schedule.

Essential Duties and Responsibilities:

Handling incoming maintenance calls and following up on maintenance calls to contractors and tenants
Collect, input and track tenant gross sales reports
Collect, input and track certificates of insurance for all tenants and vendors
Track all utility billing
Preparing, copying, distributing and filing all correspondence (e.g., letters, tenant memoranda, mail merges, etc.)
Setting up and maintaining all tenant and operational files
Maintaining current tenant contact directory
Preparing tenant welcome packages
Recording, preparing, and distributing minutes at departmental staff meetings
Preparing and distributing narrative summaries and various reports for managers
Maintaining and updating current service lists and project information lists
Maintaining the key box
Keeping management agreement books
Making travel arrangements
Making arrangements for seminar attendance, including check requisition
Assisting Manager and Assistant Manager with the preparation and collection of common area maintenance reconciliations

It is intended that the Administrative Assistant works closely with the Property Manager (and Assistant Property Manager) to help form a team to properly operate the shopping center or office building. Utilizing a team approach, the Property Manager may assign tasks to an Administrative Assistant, which may not directly fall into a category outlined above. The Property Manager’s and Vice President’s discretion will be used to determine if the tasks are reasonable in scope. It is intended that the Administrative Assistant position shall be a training ground for promotion to the Assistant Property Manager position if possible.
Competencies:

Must have excellent time management skills
Have the ability to prioritize Self-Motivated
Must be detailed-oriented
Ability to follow directions
Excel in a team environment

Qualifications:

Knowledge of office and accounting procedures Exceptional computer skills – MS Office Suite
2-3 years administrative experience in a commercial office environment
Excellent Customer Service skills
Strong ability to work independently
Ability to research and problem solve
Demonstrated knowledge of phone and email procedures and etiquette
Ability to prioritize and meet deadlines Strong attention to detail

Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to commute/relocate:

Henderson, NV 89052: Reliably commute or planning to relocate before starting work (Required)

Education:

High school or equivalent (Preferred)

Experience:

Customer service: 1 year (Preferred)

Work Location: One location

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