Executive Assistant Job Vacancy in Make-A-Wish Southern Nevada Las Vegas, NV 89144 – Latest Jobs in Las Vegas, NV 89144

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Company Name : Make-A-Wish Southern Nevada
Location : Las Vegas, NV 89144
Position : Executive Assistant

Job Description : Executive Assistant
Reports To: CEO
Supervises: Volunteers, Interns
Status: Full-time, Exempt (no overtime)
Position Summary: Performs a variety of difficult, sensitive and confidential office administrative and support services, requiring a high degree of independent judgment and a thorough knowledge of Make-A-Wish Southern Nevada policies, procedures, and business practices
Position Qualifications

Knowledge of office administrative practices and procedures
High school graduation or G.E.D. equivalent required. College degree preferred. Minimum five years’ experience assisting C-level executives
Must possess excellent English verbal and written skills
Excellent computer skills required (Microsoft Word, Microsoft Excel)
Data-entry/customer relationship database experience required
Must be self-motivated, creative, detail-oriented, and excel in problem-solving skills
Has the ability to prioritize and manage multiple responsibilities with minimal supervision
Ability to deal with sensitive information with a high level of trust, tact, and confidentiality
Excellent customer service skills with the capacity to interact with diverse groups and work successfully in a collaborative, team-oriented environment

Work Environment

The job operates in a professional, open space office environment using standard office equipment
Work-from-home capability two days per week after first 30 days
There is a high probability of glitter encroachment on personal items at your workstation
Working knowledge of Connect 4, Candyland, and Chutes and Ladders required
Magic wand to be provided

Our Mission
Together, we grant life-changing wishes for children with critical illnesses.
Essential Job Responsibilities and Duties

Focused on making the CEO’s time, information, and decision process more effective
Must exhibit humility, maturity, and situational sensitivity
Represents the CEO by maintaining a professional demeanor, appearance, and confidential information while being the face of The Wishing Place and as needed at functions on behalf of the CEO
Maintains the CEO’s calendar: coordinates, arranges and confirms meetings; arranges for meeting room setup and refreshments; screens requests for appointments; schedules the use of meeting room; anticipates and monitors chapter and national deadlines, prompting CEO attention
Maintains CEO contacts in customer relationship database and Outlook
Creates bi-monthly CEO credit card expense reports and seeks board chair approval monthly
Proofreads and checks typed and other materials for accuracy, completeness, and compliance with Make-A-Wish Southern Nevada standards, policies, and procedures
Coordinates quarterly off-site strategy sessions for senior leadership team including securing meeting venue, travel arrangements for strategy coach (as needed), food & beverage
Prepares travel requests; makes and confirms travel and other arrangements for conferences and business trips; types itineraries; compiles expense reports; and prepares post-travel memoranda
Interacts with all levels of the organization – donors, volunteers, news media, and the National office, on behalf of and as directed by CEO/President
Work independently and within a team on ongoing and one-time special projects
Serves as the internal communications liaison – gathering and distributing information to various constituencies (Committees, Board of Directors, volunteers, and staff). Maintains relevant updates as distributed through the National office (Daily Wish, Policy Changes, etc.
Manages all social media platforms for CEO
Maintains board member information access; prepares, proofreads, and modifies materials for board meetings; maintains files of agenda items; prepares, assembles, and coordinates the distribution of supporting agenda materials
Prepares all aspects of executing board and committee meetings
Attends to a variety of office administrative details such as establishing and maintaining confidential, subject, project, and tickler files; supports CEO with designing and developing The Wishing Place environment. Also supports CEO with various “special projects” as needed
Assists in donor, volunteer, and wish child recognition processes via thank you notes and donor correspondence
Support CEO in executing stewardship events involving donors and top volunteers and board members at The Wishing Place or off-site locations. Events include, but not limited to, Quarterly Board Meetings, Annual Board Retreat, Donor Stewardship Dinners, etc.
Responsible for creating and maintaining the “Wishfully Ever After” program for wish alumni, families, and donors to maintain contact and continued support of Make-A-Wish Southern Nevada
Provides administrative and other support for Senior Leadership Team as needed

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear; on occasion, climb or balance; stoop, kneel, crouch, or crawl. The employee is occasionally required to lift, up to 25 pounds. The vision requirements include: close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
Job Type: Full-time
Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Paid time off
Professional development assistance
Vision insurance

Schedule:

8 hour shift
Monday to Friday

COVID-19 considerations:We follow CDC and state of Nevada guidance. A COVID-19 vaccine is required for employment.
Application Question(s):

What is your experience assisting C-level executives?
What is your experience with data-entry and customer relationship databases?

Education:

Bachelor’s (Preferred)

Experience:

C-level executive: 5 years (Required)

License/Certification:

Driver’s License (Required)

Work Location: One location

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