Administrative Assistant Job Vacancy in Brigham Young University Provo, UT 84602 – Latest Jobs in Provo, UT 84602

Are you looking for a New Job or Looking for better opportunities?
We got a New Job Opening for

Full Details :
Company Name : Brigham Young University
Location : Provo, UT 84602
Position : Administrative Assistant

Job Description : This part-time position is accountable for assisting the University President and Executive Assistant by providing office support, preparing and managing correspondence, maintaining the presidential papers, overseeing the President’s Remembrance Program, and completing special projects as assigned.
Essential Functions
Communication Management

Screen and respond to incoming phone calls and mail sent to the President’s Office.
Prepare and edit correspondence from the University President and manage miscellaneous correspondence.
Coordinate with the Office of Integrity & Compliance to create, distribute, and track letters of appointment to university committees.
Track campus retirements, gather information on retiring personnel, and ensure appreciation letters from the President are sent to all retirees.
Oversee the President’s Remembrance program.

Public Relations

Greet visitors, screen in-coming calls, and handle difficult situations in a calm, friendly, and diplomatic manner.
Schedule appointments for the President and help manage his calendar.
Coordinate with other executives and support personnel on scheduling, events, and special projects.

General Office Management
Special Projects

Research subjects for talks and presentations.
Review and edit the President’s talks in preparation for publication.
Assist President and Executive Assistant on special projects as needed.

Filing

Manage, organize, and maintain office files on all presidential office business, university policies and procedures, talks, articles, historical events, etc.
Prepare presidential papers for university archives.

Education/Experience
Minimum education/experience required:

Minimum 2 years’ experience in a secretarial or administrative support role.

Preferred:

At least 6 months in an executive office preferred.

Skills, abilities, knowledge, licenses, certifications:

Firm commitment to the mission of Brigham Young University (BYU), required.
Professional judgement and discretion with the ability to communicate and work well in a public environment, required.
Strong written and verbal communication skills, required.
Excellent customer service skills, required.
Highest degree of confidentiality, required.
Expertise and competence in office procedures including strong organizational skills, required.
Computer experience and proficiency including Microsoft Word, PowerPoint, and Outlook, required.
Ability to think calmly and critically, required.
Ability to work independently, mutli-task, prioritize work assignments, and meet deadlines, required.
Breadth of knowledge and understanding of the BYU community, preferred.

Employee Class: 3/4 Time (28 hour) Work Location: Provo Campus Desired Start Date: As soon as possible Job Close Date: 04/01/2022 Pay Level: 48 Approximate Starting Salary: $17.85 – $23.25 hourly Documents Required at time of Application: Required: Cover Letter, Resume Optional: Letter of Recommendation Equal Opportunity Employer, including disability/vets

This post is listed Under Jobs in General Category

Disclaimer : Hugeshout works to publish latest job info only and is no where responsible for any errors. Users must Research on their own before joining any company