Administrative Coordinator Job Vacancy in Gift of Life Michigan Ann Arbor, MI 48108 – Latest Jobs in Ann Arbor, MI 48108
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Company Name : Gift of Life Michigan
Location : Ann Arbor, MI 48108
Position : Administrative Coordinator
Job Description : In support of Gift of Life Michigan’s mission, vision and core values, the employee is professional, determined and compassionate. The administrative coordinator will be the principle administrative support for the department to which they are assigned and serve as general office coordinator for the assigned department. The administrative coordinator will be the primary source of various departmental reports and will maintain departmental files. In addition, the administrative coordinator will act as assistant to the directors and managers in processing the business of the department.
Provide administrative support for the Director(s) the incumbent is assigned to including correspondence; expense reporting; check request and purchase order processing; travel, meeting planning and arrangements; report writing; database and word processing assignments; and filing. Similar support may be provided to department managers as instructed by the Director.
Complete data entry, maintain departmental databases, and verify accuracy.
Maintain current and accurate list of department specific external vendors, including applicable records and documentation.
Assist in the development and assembly of training materials for the department.
Process and distribute departmental mail and maintain electronic and/or physical filing system.
Coordinate on-site and off-site meetings for departments, committees, and workgroups, and attend as assigned. Record minutes. Reserve rooms, set-up, order food, and clean-up. Facilitate department tactical meetings.
Work with other departments to meet departmental goals.
Track changes and updates to regulatory standards applicable to the assigned department(s).
Act as a liaison with ITS and other support departments when appropriate. Serve as the department support for software programs, audio visual equipment, office systems and other shared resources.
Adhere to Gift of Life Michigan’s core purpose, business definition and core values.
Job functions that are done quarterly, annual or in frequently:
Coordinate supply orders as needed for assigned departments.
Provide support and coverage for Executive Coordinators and Office Assistants, as needed.
Represent the assigned Division on committees and other groups, as assigned.
Accurately type all reports and correspondence.
Maintain confidentiality of documents and information.
Complete other duties as assigned.
The Administrative Coordinator works under the direction of the Executive Office Manager, with specific assignments for daily activities provided by department Directors or their designee(s). The incumbent is responsible for projects and special assignments delegated by the directors of the department. The administrative coordinator works independently on departmental duties, projects and assignments, and must possess the ability to prioritize tasks to achieve deadlines.
Previous work experience in an office facility or health care institution is desirable. High school diploma or equivalent required. Experience with Microsoft Office required.
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