Executive Assistant Job Vacancy in Local Bounti Hamilton, MT 59840 – Latest Jobs in Hamilton, MT 59840

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Full Details :
Company Name : Local Bounti
Location : Hamilton, MT 59840
Position : Executive Assistant

Job Description : Duties/Responsibilities:

Answering telephone calls and emails and directing them to relevant staff
Monitoring office supplies and ordering new stationery, furniture, appliances and electronics as required
Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
Reporting office progress to senior management and working with them to improve office operations and procedures
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Booking travel, flights, arranging for hotel, car reservations
Submit travel and expenses reports for the company’s executives
Any other duties as assigned

Required Skills/Abilities:

Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks
Organization and the ability to multitask to complete a wide variety of tasks
Flexibility to help them adjust to new tasks should company or office needs change
Strong interpersonal skills to interact positively with all employees
Leadership ability to manage challenges and oversee employees
Attention to detail to ensure tasks are completed thoroughly and correctly
Time management and ability to meet deadlines
Problem-solving and decision making
Proactivity and self-direction

Education and Experience:

Physical Demands:

(Physical demands are a general guide and specific positions will vary based on working conditions, locations and facility/department needs)

The working environment is subject to pressure for multiple calls, inquiries, and interruptions.
Hearing: perceiving the nature of sound by ear. L
Lifting: raising or lowering objects weighing no more than 10 pounds, from one level to another.
Mental Demands: mathematical reasoning, memorization, oral comprehension, spatial orientation, and written comprehension.
Sitting: remaining in the normal seated position.
Stooping: bending the body by bending the spine at the waist.
Talking: expressing or exchanging ideas by means of spoken words.
Vision Near acuity: ability to see clearly at 20 inches or less

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