Executive Assistant Job Vacancy in University of Utah Salt Lake City, UT 84112 – Latest Jobs in Salt Lake City, UT 84112

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Company Name : University of Utah
Location : Salt Lake City, UT 84112
Position : Executive Assistant

Job Description : Announcement

Details

Open Date

03/15/2022

Requisition Number

PRN29738B

Job Title

Executive Assistant

Working Title

Talent and Culture Assistant

Job Grade

E

FLSA Code

Administrative

Patient Sensitive Job Code?

No

Standard Hours per Week

40

Full Time or Part Time?

Full Time

Shift

Day

Work Schedule Summary

As arranged

VP Area

U of U Health – Academics

Department

00209 – Univ Medical Billing – Oper

Location

Other

City

Salt Lake City, UT

Type of Recruitment

External Posting

Pay Rate Range

39300 to 72700

Close Date

Open Until Filled

Yes

Job Summary

The UMB Human Resource Coordinator (HRC) provides administrative support to the human resource team to coordinate and facilitate the human resources processes at University Medical Billing (UMB). The performs professional work of considerable difficulty overseeing a range of administrative functions related to human resource management, employee engagement, and customer service. This position will be a collaborative thought partner with the HR team, UMB leadership, and as a liaison with University HR. This position is primarily remote.

Responsibilities

Essential Functions

Recruiting Processes: Executes UMB’s recruitment and interview process. Prepare positions for postings, manage applications, and interview process. Tracks status and number applicants in the HR systems and maintains proper documentation. Distributes applications, facilitate, and grade applicant tests.
Hiring Processes: Completes references and background checks, records, and completes applicant information in University HR system and UMB’s database.
Onboarding & Offboarding Processes: Manages the employee onboarding process. Prepares new-employee files, communications, materials, and new hire experience. Assists with the processing of offboarding, interdepartmental, and institutional transitions.
Reporting and Data Management: Produce reports of employee hours for payroll, paid leave, FMLA, recruiting efforts, and other special projects. Maintains digital file storage for HR team, including employee files, department policies, and other communications. Assist in the analysis of data as needed.
Collaborates in the development, implementation, and execution of various human resource programs and special projects, including the review and revision of UMB HR programs, policies, and procedures.
Performs customer service functions by supporting scheduling and answering employee requests and questions.
Performs other related duties as assigned.

PROBLEM

SOLVING

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring and employment decisions related to subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, Health Care Administration or a related field, or equivalency required. Two years office management and supervisory experience, demonstrated knowledge of finance and budgeting, and public relations skills required. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, OneNote, SharePoint) required
Knowledge of, and proven experience with HR processes and procedures and general office administration.
Excellent time management skills with a proven ability to meet deadlines.
Excellent written and verbal communication skills.
Ability to be creative, innovative, adaptable, and work independently.
Experience with HRM systems, and the ability to learn new or updated software and manage multiple applications at once.

Type

Benefited Staff

Special Instructions Summary

At this time we are unable to employ remote candidates located in the following states: California, Washington, Oregon, Colorado, or New York.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR
part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (
OEO
/AA)

135 Park Building

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at
oeo.utah.edu

To inquire about this posting, email:
employment@utah.edu
or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS
service, may elect to enroll in
URS
if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS
are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

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