Supervisor Job Vacancy in Judicial Department Dallas, OR 97338 – Latest Jobs in Dallas, OR 97338

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Company Name : Judicial Department
Location : Dallas, OR 97338
Position : Supervisor

Job Description : Initial Posting Date:
03/08/2022
Application Deadline:
03/29/2022
Agency:
Judicial Department
Salary Range:
$5,474 – $8,921
Position Type:
Employee
Position Title:
Supervisor 3 (Court Operations Supervisor)
Job Description:
VACCINATION POLICY UPDATE: The policy of the Oregon Judicial Department requires all new employees, rehired employees and new temporary employees to initiate COVID-19 vaccination prior to hire and complete their COVID-19 vaccination series no later than 30 days post-hire, unless the employee receives a medical or religious exception/accommodation. New employees must submit vaccination documentation or be approved for an exception/accommodation prior to commencing employment. OJD requires additional safety measures for unvaccinated employees that may include bi-weekly testing. For more information email OJD.hrsd@ojd.state.or.us .

Application Tips
Workday times out after approximately 15 minutes of inactivity.
REQUIRED: A cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes , listed below. Prepare your cover letter before starting your Workday application.
REQUIRED : a completed work history, either through your completion of the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile, OR by attaching an updated resume.
Your cover letter and work history must demonstrate how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes , listed below.
You must follow all Instructions to be considered for this position.
Failure to provide a completed work history and cover letter will result in your removal from consideration.
We are hiring a Court Operations Supervisor (Supervisor 3). The person hired will report daily to the Polk County Circuit Court in Dallas, Oregon. This position exists within the Twelfth Judicial District consisting of three elected judges, a Hearings Referee, and employees in two court locations.

Are you someone who enjoys supervising and leading administrative employees? This would be a great opportunity to serve an important role for our court. We are looking for people with supervisory and leadership experience.
As a Court Operations Supervisor…
You will serve as the supervisor for one of the two supervisory units within the Polk County Circuit Court. In this capacity, you will facilitate communication with judges, court administrative staff, attorneys, litigants, and other governmental agencies for the purpose of explaining and interpreting policies, procedures, and actions and to authorize or take further action on the most difficult or complex matters.

Supervising will be an important part of your role: you will assign, monitor, review, and evaluate the work of subordinate employees. You will facilitate and implement training/cross-training opportunities for staff, provide feedback and guidance for ongoing training, staff development and performance goals. You will also be responsible for coordinating the work of court employees and matters such as work schedules, recruitment, hiring, development of position descriptions, resolution of employee concerns, discipline, and performance evaluations. You will oversee daily operation of workflow tasks, establishing work priorities and adjusting to achieve work unit efficiency and effectiveness.

You will be expected to prepare narrative and statistical reports and participate in leadership team meetings regarding the development of local court operational process, procedures, and policy to ensure court compliance with all applicable statutes, laws, and rules. This will include initiating procedural changes or applying changes to administrative regulations in areas supervised. You will also participate and provide input in developing short- and long-term goals and ensure operating procedures and practices are consistent with the overall goals and objectives of the court.
Lastly, you will serve as a member of various committees to foster and maintain relationships with external stakeholders and community partners. Assigned tasks may be changed to accommodate workload, cross training, and organizational needs.

Most importantly, you will be working for Oregon’s court system, which provides justice services to our community and helps ensure people’s cases are heard in a timely and impartial manner. We welcome all candidates who are inspired by our work and mission .

What can help you get a chance to interview?

It’s important to know your application will be read by an actual person, not a computer algorithm. When we read your cover letter, we are looking to see if you are writing to us, at OJD, and whether you have addressed the Requested Skills and Attributes listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter.

Instructions for Cover Letter, Work History or Resume

T his recruitment requires a cover letter and complete work history tha t addresses the Requested Skills and Attributes. To be considered for this position, you must follow these instructions:
Attach your updated resume in the Resume / CV / Cover Letter section of the application.
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application.
Address the cover letter “To the Hiring Manager.”
In the body of your cover letter, please include responses to all 4 (four) of the Requested Skills and Attributes (see below).
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications
(These must be evident in your resume or work history for full consideration.)
The qualified applicant must have at least three (3) years of recent experience supervising, directly or through leadworkers, staff performing a wide variety of administrative, analytical, technical and leadership duties. The supervisory experience must include substantially the following:
reviewing, interpreting, and applying various regulatory rules, policies, procedures, standards and directives to work processes and practices,
explaining and communicating policies and procedures to staff and the general public,
developing and updating policies and procedures,
hiring or recommending hiring,
training, coaching, and mentoring,
assigning and reviewing work,
evaluating staff performance,
responding to staff concerns,
handling disciplinary actions, and
fostering and maintaining relationships with external stakeholders.
AND

Possession of an Associate’s degree in business, management, or a related field, or equivalent life or work experience.

OR

Any combination of education and experience equivalent to four (4) years that supports the knowledge, skills, and abilities for this position.
Note: A bachelor’s degree in court administration, management, business or public administration, or a closely related field may be substituted for up to three years of the required experience.
Special Qualifications

(These must be verifiable in your application.)

None.

Requested Skills and Attributes

(These must be verifiable in your application and addressed in your cover letter for full consideration.)
Experience supervising staff, with demonstrated success in training, motivating, assigning and evaluating work, disciplining, and coaching.
Experience managing operations, projects, or teams (in remote locations).
Technical experience with proficiency using software programs, databases, and electronic file management.
Communication experience to include direct service to the public/customers, interpreting and explaining rules/policies/procedures/decisions or organizational practices, and producing written documents such as performance evaluations, work procedures and reports.
Working Conditions
This is a full-time position and the work schedule is typically 8:00 a.m. to 5:00 p.m., Monday through Friday. It is FLSA exempt and not eligible for overtime compensation for hours worked in excess of a 40-hour work week.
Occasional lunchtime meetings, after hours and weekend work may be required.
Occasional in-state or overnight travel may be required to attend statewide meetings and coordinate court activities.
Frequent telephone and in-person contact with angry, hostile, confused, or frustrated people and with people from diverse backgrounds.
Long periods of sitting or standing while accessing various computer programs and applications.
The following equipment may be used: telephone, calculator, personal computer, printer, multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION

Criminal Background Check

You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

United States Employment Eligibility

OJD does not offer visa sponsorships. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US.

Future Vacancies

Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.

Veterans’ Preference

Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday in box requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations

Because of the Oregon Judicial Department’s role in providing justice and upholding the rule of law, employees of the Department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the Department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity

As an employer, the Oregon Judicial Department complies with Oregon’s pay equity law. We determine salary from applicable professional experience and education. For more information on pay equity,

Employee Benefits

Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available at https://www.oregon.gov/jobs/Pages/index.aspx .
For questions about a specific Oregon Judicial Department job posting, call 503-986-5930.

THE OREGON JUDICIAL DEPARTMENT IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER COMMITTED TO WORK FORCE DIVERSITY.

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