Admin. Assistant/Secretary for Athletic Dept. – Notre Dame Prep High School Job Vacancy in Notre Dame Preparatory Scottsdale, AZ 85260 – Latest Jobs in Scottsdale, AZ 85260

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Company Name : Notre Dame Preparatory
Location : Scottsdale, AZ 85260
Position : Admin. Assistant/Secretary for Athletic Dept. – Notre Dame Prep High School

Job Description : Notre Dame Preparatory is a medium sized business in Scottsdale, AZ 85260. We are collaborative, challenging, supportive, and fun. Notre Dame Preparatory is a Diocesan Catholic High School, dedicated to the promotion of academic excellence and the pursuit of holiness through the shared values of Reverence, Respect, & Responsibility, out of love for Jesus Christ.
All applicants will need to formally apply at the Diocese of Phoenix Education Job Opportunities website at https://catholicschoolsphx.tedk12.com/hire/index.aspx and be screened by the Diocese Staff.
Our work environment includes:

On-the-job training
Company perks
Lively atmosphere

We are looking for a professional High School Full-Time Administrative Assistant/Secretar fr the Athletic Department with the following skills:

Proven working experience
Integrity and professionalism
Advocacy skills
Ability to respond effectively to the needs of a diverse group of students and staff
Engaging interpersonal skills and excellent communication skills
Ability to collect and analyze data
Sound judgement and emotional intelligence
Sense of humour

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We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Skills

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time
Pay: $35,000.00 – $45,000.00 per year
Benefits:

401(k)
Dental insurance
Employee assistance program
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Schedule:

8 hour shift

Supplemental Pay:

Signing bonus

Education:

High school or equivalent (Preferred)

License/Certification:

High School Diploma (Required)

Work Location: One location

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