Administration Coordinator Job Vacancy in IBAO Toronto, ON – Latest Jobs in Toronto, ON
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Company Name : IBAO
Location : Toronto, ON
Position : Administration Coordinator
Job Description : Administration CoordinatorReports to: Chief Operating OfficerReporting Positions: NoneWorking Environment: Hybrid – Office + RemoteGENERAL SUMMARYReporting to the Chief Operating Officer, the Administration Coordinator is responsible for supporting the administrative needs of the education and operations team.EDUCATION TEAM SUPPORT: 40%Process exam registrations, refunds or transfers according to the current RIBO or Designations (CAIB/CPIB) exam policy.Assist in answering inquiries regarding the RIBO and CAIB exams coming into the general mailbox.OFFICE ADMINISTRATION SUPPORT: 60%Oversee reception email to reply to general inquiries and forward other inquiries to appropriate staff.Respond to general inquiry emails, including:Password resetsHow to find an Ontario brokersIBAO website navigationHow to become a memberStaff Addition RequestsRegister for e-learning courseAccess Accreditation reportUpdate member profile informationDuplicated AccountsCoordinate and format Microsoft Word documents as directed by senior managementOversee office vendors for scheduled pick-up and maintenance (eg Xerox, IronMountain)Coordinate meetingsOversee reception phone inbox and forward triage inquiries are led to the appropriate department and individual.Record incoming chequesTrack and record status of chequesPlace general office shipping orders with ICS, Canada Post and peace of mind.E.g. accident report forms etc..Take care of Canada post postage mailing e.g. return cheques, letter size mailTrack and update mailing returnsShipping/Receiving duties as requiredNo direct managerial responsibilitiesNo financial responsibilitiesCollege Diploma or University DegreeComputer Skills: MS Office, Basic DatabaseStrong communication skills, both verbal and writtenExcellent understanding of Microsoft WordMulti-taskingApplications will be reviewed March 14 -18, 2022Job Types: Full-time, PermanentSalary: $50,000.00-$65,000.00 per yearAdditional pay:Bonus payOvertime payBenefits:Casual dressCompany eventsDental careDisability insuranceEmployee assistance programExtended health careFlexible scheduleLife insuranceOn-site parkingPaid time offRRSP matchWork from homeSchedule:Monday to FridayAbility to commute/relocate:Toronto, ON M4P 3A1: reliably commute or plan to relocate before starting work (preferred)Language:English (preferred)Application deadline: 2022-03-14
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