Administrative Assistant Job Vacancy in American Chiropractic Board of Sports Physicians (ACBSP) Colorado Springs, CO 80920 – Latest Jobs in Colorado Springs, CO 80920

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Company Name : American Chiropractic Board of Sports Physicians (ACBSP)
Location : Colorado Springs, CO 80920
Position : Administrative Assistant

Job Description : The American Chiropractic Board of Sports Physicians™
JOB DESCRIPTION
Position: Administrative AssistantReport to: Executive DirectorLocation: Colorado Springs, Colorado
Position Summary:
Performs administrative and office support activities for the national office. Duties include fielding telephone calls, data entry, filing, scanning and other administrative duties as required.Microsoft Office software skills are required as well as strong communication skills. Reports to the Executive Director (ED).
Responsibilities:

Primary phone coverage (first to answer all incoming calls). Handle all inquiries within capacity
Sort and distribute incoming mail – Prepare and mail all US/UPS/Fed Ex packages.
Oversee all aspects of publication orders including inventory and maintenance of inventory
Oversee all administrative aspects of seminars including registrations, confirmations, certificates, badges & evaluations, preparation and mailing of materials to seminar location
Assist ED in processing annual symposium registrations
Transportation liaison:
Coordinate travel arrangements
Develop itinerary, trip file and arrange supplies
Complete expense reports after trip
Maintain general files
Assist with bookkeeping/accounting functions as needed
Digitally file responses to telephone and written requests for industry information
Assist ED in developing and instituting methods for quality control and accuracy in membership, conference, and other databases
Inventory and track off-site storage
Data Management
Update lists
Meetings:
Prepare agenda in advance
Arrange meeting facilities
Prepare action minutes
Perform other related duties as assigned

Education and Experience

High School degree: Associate Degree in Business Administration is preferred
1 year experience working in an office environment

Skills, Abilities and Qualifications:

Knowledge of office management systems and procedures
Working knowledge of office equipment
Excellent written and verbal communication skills
Interpersonal Skills – Must maintain a professional, personable attitude at all times
Polished and friendly telephone manner
Proficient in MS Office
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Strong organizational, planning and follow up skills
Ability to Multi-task: Demonstrates initiative and ability to meet deadlines and work on several tasks simultaneously
Confidentiality: Assure discreet handling of all business

Hours Required: Average 32 – 40-hours workweek: occasional evenings and weekends may be required
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, use hands and fingers, handle, or feel objects, tools, or controls; reach with hands and arms; and occasionally required to stand; walk; climb stairs. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:
Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The usual environment is in a business office with a noise level in the work environment that is usually quiet to moderate. Less than 10% of the time, travel is required and associated with events (ie: annual symposium) and thereby will be exposed to conference environment with a high noise level.
Remote work requires hi speed internet connection with sufficient speed to download and upload filed quickly

This job description reflects management’s assignment of essential functions, and is subject to change at any time due to reasonable accommodation or other reasons. This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of team members assigned to this job.
Job Types: Full-time, Part-time
Pay: $17.00 – $19.00 per hour
Benefits:

Flexible schedule
Paid time off

Schedule:

8 hour shift

COVID-19 considerations:Currently working remotely.
Education:

High school or equivalent (Required)

Experience:

Customer service: 1 year (Preferred)

Work Location: One location

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