Administrative Assistant Job Vacancy in Donovan Luce Allstate Insurance Billings, MT – Latest Jobs in Billings, MT
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Company Name : Donovan Luce Allstate Insurance
Location : Billings, MT
Position : Administrative Assistant
Job Description : This position is to support Donovan Luce Allstate Agencies. We have two locations in Billings and service nearly 15,000 people in our area. We are looking for tremendous personalities to support our current customers. Responding to emails and looking into policies will be 80% of the day. Two shifts are available and we look so forward to meeting you!Job descriptionWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s upper management and other team members.Executive Assistant’s responsibilities include Responding to emails, looking at insurance billing, managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support. Support to current customers with problems relating to their policies.ResponsibilitiesAct as the point of contact among executives, employees, clients and other external partnersManage information flow in a timely and accurate mannerManage executives’ calendars and set up meetingsMake travel and accommodation arrangementsRack daily expenses and prepare weekly, monthly or quarterly reportsOversee the performance of other clerical staffFormat information for internal and external communication – memos, emails, presentations, reportsScreen and direct phone calls and distribute correspondenceOrganize and maintain the office filing systemRequirementsWork experience as an Executive Assistant, Personal Assistant or similar roleExcellent MS Office knowledgeOutstanding organizational and time management skillsFamiliarity with office gadgets and applications (e.g. e-calendars and copy machines)Excellent verbal and written communications skillsDiscretion and confidentialityHigh School degreePA diploma or certification is a plusJob Type: Full-timePay: $30,000.00 – $55,000.00 per yearBenefits:Paid time offSchedule:8 hour shiftMonday to FridaySupplemental Pay:Bonus payCommission payAbility to commute/relocate:Billings, MT: Reliably commute or planning to relocate before starting work (Required)Experience:Customer service: 1 year (Preferred)Work Location: Multiple Locations
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