Administrative Assistant Job Vacancy in Helena Housing Authority Helena, MT 59601 – Latest Jobs in Helena, MT 59601
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Company Name : Helena Housing Authority
Location : Helena, MT 59601
Position : Administrative Assistant
Job Description : Working at Helena Housing Authority offers the opportunity to positively impact the lives of residents and to serve the Helena Community. HHA offers a challenging and dynamic work environment that allows you to succeed. Team members work together on a variety of projects to meet our common goal of providing safe and affordable housing and related services to eligible, low-income families, the elderly, and the disabled.Helena Housing Authority (HHA) is recruiting an Administrative Assistant responsible for providing customer service to the public and both clerical and technical support to program and management staff.Duties include: · Greet visitors, answer phones, answer questions about agency services, schedule appointments, organize and maintain front reception area;· Sort mail, prepare mailing material, provide support on operation of HHA phone system, receive repair requests and set up maintenance work orders, prepare documents and update/maintain records using Excel;· Assist with creating files and reference letters, provide information and forms for potential housing applicants, schedule and mail notifications to tenants for inspections and annual rent reviews;· Maintain databases, assist with inventory of office supplies, perform data collection and filing, coordinate vendor services, serve as a resource for Housing Choice Voucher and Public Housing programs, and coordinate projects among staff.Qualifications to Join our Team: Requires education and experience equivalent to completion of high school and one year of office experience, valid Montana Driver’s License, and acceptable background check.Demonstrated Skills and Abilities in: Communications and teamwork, self-development, efficiency and effectiveness, adaptability to changes, and problem-solving skillsComputer Skills: Microsoft Office Suite, including Word, Outlook, Excel, and PowerPointWindows-based applicationsInternet Explorer / Google ChromeAnticipated New Hire Pay Range: $15/hr. ($31,200/yr.) – $18.00/hr. ($37,440/yr.) depending on experience and qualifications, plus a generous benefit package including health insurance, Montana public employee retirement system, and significant paid leave.Opportunities: HHA Administrative Assistant Career Ladder currently offers an Administrative Assistant salary range for highly experienced, highest performing individuals to achieve individual and organizational performance increases and opportunities to earn up to $21.40/hr. or $44,512 per year through promotion.”Benefits: HHA offers great benefits including participation in the Montana Public Employees Retirement System (PERS) and Deferred Compensation plans, Health, Vision and Dental Insurance with contributions to a health savings plan: Short-Term Disability, Life, and Accidental Death & Dismemberment with optional coverages; and a generous paid leave program including 11 holidays, 12 days of sick leave, and 15 days of vacation leave per year increasing with years of service up to 24 days per year.Public Service Loan Forgiveness (PSLF): – Employment with Helena Housing Authority may qualify you to receive student loan forgiveness under the PSLF. Check if you qualify at https://myfedloan.org/borrowers/special-programsHow to apply: Submit a cover letter, resume and completed HHA Application Form either by mail to P.O. Box 1251, Helena, MT 59624 or call 406-442-4934 to submit electronically. Applications must be received by 5:00 P.M. March 31, 2022, to be considered for the first round of screenings. If a suitable candidate is found in that screening, no further consideration will be made of applications received after that date. The position remains open until filled. We look forward to talking to you.Questions: Please call 442-4934HHA is an Equal Opportunity EmployerJob Type: Full-timePay: $15.00 – $18.00 per hourBenefits:Dental insuranceHealth insuranceHealth savings accountPaid time offRetirement planTuition reimbursementVision insuranceSchedule:Monday to FridayWork Location: One location
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