Administrative Assistant Job Vacancy in RocMar Engineering Inc. Mississauga, ON – Latest Jobs in Mississauga, ON

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Company Name : RocMar Engineering Inc.
Location : Mississauga, ON
Position : Administrative Assistant

Job Description : RocMar Engineering Inc. is a structural, forensic, building science, and environmental consulting engineering firm based in Mississauga and serving all of Ontario. We are looking for an administrative assistant who will be providing administrative support, to ensure efficient operations of the office and coordinating day-to-day administrative duties.This opportunity will be best suited for individuals who are detail-oriented, organized, self-motivated, eager to learn, and willing to take initiative.The successful candidate must be able to:- Prioritize different tasks.- Work independently without supervision.- Be organized.Job Description: – Setting up new projects.- Answering and directing phone calls, taking messages, and act as the main point of contact for all internal and external inquiries.- Answering and directing email correspondence.- Prepare and monitor invoices.- Maintain the filing systems.- Receive and process payments; receive invoices and review for accuracy.- Submit and reconcile expense reports.- Management of accounts receivables and payables.- Receive, sort, distribute and prepare the mail and courier packages.- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining. equipment inventories; evaluating new equipment and techniques.- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.- Other duties, as assigned.Qualifications, Skills, and Experience:- Post-secondary education is required.- Must have 5 years or more of assistant administrative experience.- Knowledge of office management systems and procedures.- High degree of attention to detail and problem-solving skills.- Strong organizational skills with the ability to multi-task.- Ability to maintain the confidentiality of records and client information.- Excellent time management skills and the ability to prioritize work.- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).- Working knowledge of office equipment, like printers and fax machines, etc.- Strong verbal and written English communication skills.A cover letter must be submitted with your application.RocMar Engineering Inc. welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.Job Types: Full-time, PermanentSalary: $45,000.00-$55,000.00 per yearBenefits:Dental careExtended health careFlexible scheduleOn-site parkingPaid time offTuition reimbursementVision careWellness programSchedule:8 hour shiftMonday to FridayEducation:Secondary School (preferred)Experience:administrative assistant: 5 years (preferred)Application deadline: 2022-04-01

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