Administrative Assistant Job Vacancy in Vested Toronto, ON – Latest Jobs in Toronto, ON
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Company Name : Vested
Location : Toronto, ON
Position : Administrative Assistant
Job Description : General responsibilities will include, but are not limited to:Serves as the “Chief Greeter” for all visitors, acting as a brand ambassador in all interactionsManages complex scheduling among internal and external stakeholdersMaintains bookkeeping filing system, filing all invoices and receipts into Hub Doc in a timely mannerAssists with maintaining Account Receivables (A/R) and Accounts Payables (A/P) using Quickbooks onlineAssists with managing executive schedules, appointments, calendars as well as travel arrangementsManages IT relations with the company’s IT providerAssists with new employee on-boarding, ensuring all tech requirements are met and set up in advanceAssists with maintaining the office budget/inventory and ordering office supplies when necessaryAssists with event planning and execution, including organizing meeting and conference rooms, and ordering and receiving catering for agency and client meetingsExhibits polite and professional communication skills via email, phone, and in personAnswers phone calls, emails and supports employees coming into the officeCarries out administrative duties such as filing, copying, scanning etc.Works collaboratively alongside other team members and with other Vested OfficesSupports CEO and Office/HR Manager as neededThis position is ideal for someone entrepreneurial at heart and looking for real, hands-on experience in helping to build and establish a growing agency.Other key characteristics include:Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides)Proficiency with Quickbooks OnlineExcellent time management skills and the ability to prioritize workExcellent written and verbal communication skillsStrong organizational skills with the ability to multitaskAttention to detail and problem solving skillsJob Types: Full-time, Part-time, PermanentPart-time hours: 30-40 per weekSalary: $40,000.00-$45,000.00 per yearAdditional pay:Bonus payBenefits:Casual dressCommuter benefitsDental careEmployee assistance programExtended health careOn-site gymOn-site parkingPaid time offVision careWellness programWork from homeSchedule:8 hour shiftCOVID-19 considerations:All employees are required to be fully vaccinated.Ability to commute/relocate:Toronto, ON M5H 3T9: reliably commute or plan to relocate before starting work (preferred)Education:Secondary School (preferred)Experience:administrative assistant: 2 years (preferred)Application deadline: 2022-04-08
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