Administrative Assistant Job Vacancy in York University Toronto, ON – Latest Jobs in Toronto, ON

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Full Details :
Company Name : York University
Location : Toronto, ON
Position : Administrative Assistant

Job Description : Purpose:
The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive excellence in promoting and enhancing student success. Through innovative course design, diverse experiential education and learning opportunities, and a supportive community environment, our students receive the education they need to create big ideas that have an impact on the world.The Administrative Assistant is responsible for providing support to the Undergraduate Program Director (UPD), administers the academic processes of contract faculty (CUPE Unit 1, 2 or CUPE-E) hiring and the Academic Resource Management System (ARMS), and provides backup support for Tenure and Promotion, Faculty Recruitment, Program and Course Support.The Administrative Assistant will support the vision, mission, values and strategic direction of the Faculty of Liberal Arts & Professional Studies and York University, and contribute to a positive, supportive, and student-focused team environment of high performance, respect, trust, collaboration, and continuous improvement. embraces diversity and fosters inclusion.

Education:
College Certificate in Office Administration or equivalent (e.g. one year of related University courses).

Experience:
Three (3) years of experience in an academic School/Department, supporting academic processes. some contract faculty hiring and academic resources administration experience is required. experience providing administrative support to a senior leader, full time faculty recruitment, and tenure and promotion is an asset

Skills:
Knowledge of academic administration processes (contract faculty hiring and knowledge of full-time faculty recruitment, tenure and promotions). Ability to coordinate committee meetings, take minutes and synthesize information into action. Knowledge of degree and program requirements. Excellent oral communication skills to elicit information and answer enquiries. Dealing courteously and effectively with people. Tact and diplomacy is essential. Excellent written communication skills. Exercising good judgment and initiative and maintaining strict confidentiality. Ability to work independently and effectively as part of a team. Demonstrated attention to detail and accuracy. Excellent organizational skills. ability to work well under pressure of high volume and multiple task deadlines. Demonstrated skill/ability in word-processing (intermediate MS Word). Spreadsheets (intermediate MS Excel). Electronic calendar/scheduling software and email (Lotus Notes). Student Information System (SIS) and Academic Resources Management System (ARMS). Course Equipment Order (CEO) systemK. Typing 40-50 w.p.m. Accuracy is essential.

Additional Notes:
Demonstrated good record of attendance and punctuality.
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal – YU Hire.

If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the ‘Posted Date’ on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the ‘Posting Intent’ on the job posting.

If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the ‘Posted Date’ will be given preference.

NOTE: York University requires all community members, including employees and visitors who attend our campuses be fully vaccinated against COVID-19, subject to medical and human rights exemptions, in accordance with all applicable laws and regulations. The University’s vaccine policy is integral to our ongoing commitment to health and safety. Offers of employment require that you comply with the COVID-19 Vaccination Mandate by providing proof of vaccination prior to your start date. For information on how York University is responding to COVID-19 please visit the YU Better Together website.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal – YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.

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