Administrative Assistant L6 Job Vacancy in Canadian Security Intelligence Service Ottawa, ON – Latest Jobs in Ottawa, ON

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Company Name : Canadian Security Intelligence Service
Location : Ottawa, ON
Position : Administrative Assistant L6

Job Description : Job Summary
Examine, analyze, coordinate and organize the administrative support work for the AD’s offices.

Plan and organize the AD’s daily, weekly and long-term agenda of appointments and activities.

Liaise with offices of senior Departmental officials, other government departments and foreign partner agencies to receive and relay information.

Review, verify and edit for quality and accuracy project documentation and correspondence for approval.

Create and maintain various databases by tracking and coordinating activities.

Collaborate with other Executive Advisors and Executive Administrative Assistants on a regular basis.
Education
College diploma

High school diploma

The educational program must be from an accredited learning institution recognized in Canada.

If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.

Note: Any higher level of education could be recognized as experience.
Experience
College diploma and three (3) years of experience*
High school diploma and seven (7) years of experience*

Experience performing administrative support functions. Planning, organizing and coordinating activities.

Candidates must also possess:

Recent** experience in dealing with management level officials.

Recent** experience in providing client services.

Recent** experience in dealing with IT systems and Microsoft applications (Outlook, Excel, PowerPoint and MS Word)

**Recent experience is defined as experience acquired within the past three (3) years
Competencies
Communication
Dependability/Reliability
Organizational-Multitasking
Initiative
Judgement
Interpersonal Skills
Conditions of Employment
Not Applicable
Notes
While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.
Reference Links
Salary Grade Breakdown
Security Requirements
Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

As a separate employer, CSIS has implemented a Directive on COVID-19 vaccination that is consistent with the overall Government of Canada approach to the COVID-19 vaccination of public servants. Applicants to this staffing process should be aware that all employees of CSIS are required to be fully vaccinated against COVID-19 unless accommodated based on a medical contraindication, religion, or another prohibited ground for discrimination as defined under the Canadian Human Rights Act. As such, all persons to be appointed to CSIS will be required to attest to their vaccination status no later than on their first day of employment.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strong encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.
We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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