Administrative Assistant- MFMR Job Vacancy in RiverStone Health Billings, MT 59101 – Latest Jobs in Billings, MT 59101

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Company Name : RiverStone Health
Location : Billings, MT 59101
Position : Administrative Assistant- MFMR

Job Description : Job Title: Administrative AssistantDepartment: MFMRReports To: Residency AdministratorFLSA Status: Non-Exempt, Full-timeSchedule: Mon-Tues and Thur-Fri 8am-5pm, Wed 830am-530pmWage: $14.00-$20.00 hourly; depending on number of years of transferrable experience and internal equity.SUMMARY This position provides confidential daily administrative support to the faculty and residents of the Montana Family Medicine Residency (MFMR).ESSENTIAL KNOWLEDGE, SKILLS AND RESPONSIBILITIES include the following. Other duties may be assigned.Distributes daily family medicine service (FMS)/obstetrics (OB) list. Creates table of total monthly census of FMS and OB patients.Organizes didactics afternoon, tracks/distributes evaluations and cleans up at conclusion of didactics.Attends and records minutes at following meetings: Core Faculty, Program Evaluation Committee, Graduate Medical Education Committee, Osteopathic Graduate Medical Education Committee, MFMR Board, OB Track, Residency Committee, and MFMR Staff.Tabulates meal reimbursement for resident overnight shifts at hospital.Sends out meeting invites and prepares paperwork for advisor/advisee meetings.Schedules required meetings for program director and monthly faculty/PA meetings.Attends other facility related meetings.Distributes monthly faculty call schedule.Assists with onboarding new faculty and resident staff to include: orders lab coats, name badges, business cards and the yearly poster of new staff.Monitors, coordinates and completes Basic Life Support in Obstetrics (BLSO)/Advanced Life Support in Obstetrics (ALSO) paperwork and administrative requirements, as well as Nexplanon.Reconciles credit card for payment.Orders books for the MFMR library.Matches evaluations in New Innovations and mails rotation evaluations as needed.Records evaluations and tracks duty hours in New Innovations.Assists with yearly residency graduation including: decorations, invitations, certificates, maps, etc.Assists in maintaining and updating each resident’s transcript.Monitors the Electronic Residency Application System (ERAS).Creates and distributes surveys on Survey Monkey.Coordinates and oversees Sports Medicine Conferences, including but not limited to topics, speakers, evaluations, attendance, etc.Assists in overseeing organization and safekeeping of residency document archive.Other general duties to include: schedules and sets up meeting rooms, updates emergency contacts for residents, faculty and staff, completes travel arrangements, texts or emails staff reminders, updates phone list, completes filing, sends faxes and orders supplies, distributes mail, answers phones, greets visitors, orders food frequently, assists with resident interviews, completes copies as needed, schedules meetings for faculty and residents, as requested, and distributes weekly newsletter to staff.Will be directed on work related issues and concerns by faculty physicians and residents on administrative duties.Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology.Proven ability to work in a team/interdisciplinary team to achieve a common goal.Demonstrate strong organizational and planning skills—function as a self-starter.Ability to perform duties as an independent and self-managed individual while serving as an effective member of residency administration.QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsEDUCATION AND EXPERIENCEHigh School Diploma or GED equivalent.Medical Terminology training or 6 months of experience.1 to 3 years’ experience in a customer service delivery environment, preferably in a healthcare setting.Valid State of Montana Driver’s License in good standingCERTIFICATES, LICENSES, REGISTRATIONS:Notary preferredCUSTOMER SERVICE EXCELLENCE Provides Customer Service Excellence to RiverStone Health’s customers, including patients, clients, family members, visitors, medical staff, and co-workers.Doing things right the first time;Making people feel welcome;Showing respect for each customer;Anticipating customer needs and concerns;Keeping customers informed;Helping and going the extra mile;Responding quickly;Protecting privacy and confidentiality;Demonstrating proper telephone etiquette;Taking responsibility for handling complaints;Being professional;Taking ownership of your attitude toward Service Excellence.SUPERVISORY RESPONSIBILITIES NoneBehaviorsPreferredTeam Player: Works well as a member of a groupDetail Oriented: Capable of carrying out a given task with all details necessary to get the task done wellMotivationsPreferredWork-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of workSelf-Starter: Inspired to perform without outside helpGrowth Opportunities: Inspired to perform well by the chance to take on more responsibilityEqual Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)Job Type: Full-time

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