AMENDED – ADMINISTRATIVE ASSISTANT Job Vacancy in Ministry of the Attorney General St. Catharines, ON – Latest Jobs in St. Catharines, ON

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Company Name : Ministry of the Attorney General
Location : St. Catharines, ON
Position : AMENDED – ADMINISTRATIVE ASSISTANT

Job Description : Are you looking for a role that allows you to work independently, but also take part in a team environment? Are you able to maintain confidentiality, while demonstrating tact and initiative? If so, then join the Ministry of the Attorney General where you will work within the court system and liaise with a variety of stakeholders including employees, managers and judiciary.

Please Note: This position is part-time and will work 29 hours per week.

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

What can I expect to do in this role?
In this position, you will:

provide administrative support to the local management team including scheduling and coordinating meetingsreceive and prepare attendance and payroll, including reviewing for accuracy, and inputting into appropriate data baseassist with the processing of expense claims and invoices for paymentprovide customer service support by receiving/screening visitors and internal and external callsprovide information and assistance relating to a program and administrative servicesanalyze and compare statistics from a variety of sourcesprepare reports and presentations of analytical findings
How do I qualify?
Technical Knowledge and Experience:You have demonstrated administrative experience and knowledge of general office procedures and practices to perform a variety of functions including providing administrative and confidential support to the manager, preparing meeting minutes, maintaining files, reviewing, prioritize and distributing mail.You have knowledge of court systems and related administration.You have the ability to work within procedures and processes of court services.You have the ability to interpret and apply collective agreements.You have an understanding of payroll processing and procedures.You have the ability to verify and accurately enter employee attendance into a computer database.
Organizational Skills:You have strong organizational skills to manage and coordinate office services.You can schedule meetings and appointments.You have the ability to set priorities and to manage a variety of tasks in a high volume environment.You have the ability to work independently and with minimal supervision in order to accomplish a variety of administrative tasks.
Analytical and Problem-Solving Skills:You demonstrate analytical and problem-solving skills to research, assess and prioritize complex queries.You can resolve problems and advise manager of potentially critical issues.
Communication Skills:You demonstrate oral and written communication skills to work closely with senior management.You can deal with all levels of court officials, legal community staff and the public.You can compose draft correspondence to letters/inquiries.You are able to respond to inquiries both on the phone and in person.
Computer Skills:You demonstrate computer proficiency with word processing, spreadsheet and database software to prepare reports, correspondence, presentations, charts and tables.
Additional Information:
Address:
1 Temporary – PartTime, duration up to 12 months, 59 Church St, St Catharines, West Region, Criminal Record and Judicial Matters Check

Compensation Group: Ontario Public Service Employees Union

Understanding the job ad – definitions
Schedule: 3.7

Category: Administrative and Support Services

Posted on: Tuesday, March 15, 2022

Note:

In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
W-AG-179024/2022 -Effective, January 1, 2022, the updated salary range for this position is $25.89 to $30.18 per hour/week in alignment with the recently ratified OPSEU Unified 2022-2024 collective agreement.

OPS commitment to diversity, inclusion, accessibility, and anti- racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.

Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.
Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated’ under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

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