Associate Specialist, Accounts Payable Job Vacancy in WWF Toronto, ON – Latest Jobs in Toronto, ON

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Company Name : WWF
Location : Toronto, ON
Position : Associate Specialist, Accounts Payable

Job Description : Benefits of Working at WWF-Canada
You’ll work with a team of passionate people interested in creating a Canada with abundant wildlife, where nature and people thrive. Here are some other benefits of working here:

Competitive salary
Health and dental benefits
Paid vacation time and personal days
Training and development budget to support your professional goals
Flexible working arrangements and telecommuting
Finance & Administration WWF-Canada Head Office – Toronto

Overview
The Associate Specialist, Accounts Payable is responsible for all aspects of the accounts payable function for a national organization. The Associate Specialist, Accounts Payable will process payments on a timely basis, work with current vendors and build relationships with new vendors to resolve invoice queries, and make alternative payments when advised.
Responsibilities
Weekly pay cycle

Verify GL coding and process invoices, employee expenses, and credit card expense reports, ensuring compliance with policies and sales tax regulations.
Process payments by using the A/P software solution.
Confirm appropriate expense approvals in a timely manner.
Process journal entries such as prepaid, postage, GL change requests, etc.
Monitor adequate bank balances.

Internal support and vendor customer service

Respond to and resolve internal inquiries and issues related to accounts payable.
Build strong working relationships with employees, working collaboratively on related initiatives.
Follow up with vendors regarding invoice queries.
Support the procurement process by suggesting cost-saving and discount opportunities where possible.
Train new organizational staff on the accounts payable process, specifically how to use AP software, submit expenses, etc.
Process donor cheques, and bank deposits.

Process analysis and reports

Reconcile accounts, ensuring information is accurate and up to date.
Report on cashflow.
Seek process improvements and automation to help improve workflow and processes.
File and documentation management.
Prepare quarterly HST filing and submission for the CRA.
Contribute to IRS Form 990 and CRA T3010 filing.
Contribute to year-end audit processes.
Track key metrics such as delinquent expense reporting.

Corporate credit card management

Issue and manage credit cards to employees.
Review and reconcile employee’s inputs into the accounts payable system (Ariett) with total payments made to the credit card company, liaise with employees, make corrections, resolve discrepancies, and record expenses.
Manage credit limits for staff when reconciling statements, making exceptions if necessary following pre-established steps and seeking necessary approvals.

Other Responsibilities

Prepare ad-hoc reports.
Act as a back-up to support other areas of the Finance team when required.
Qualifications
Some higher education or vocational training in accounting and/or business, OR
3+ years of related experience, with 2 years of hands-on experience with a cloud-based AP system (or similar).
3+ years of hands-on working experience in a high volume automated A/P environment required.
Working knowledge of the accounting cycle and provincial sales tax regulations.
Ability to work well independently, and with moderate supervision.
Capable of maintaining confidential information and can convey confidential information discretely.
Well-developed interpersonal skills.
Adept at drafting routine written communications (e.g., meeting notes).
A customer service orientation with focus on fostering positive relationships.
Deadline to Apply
You can submit your cover letter and resume by clicking the “APPLY” button.
Please ensure that you application is received on or before April 3, 2022, 5 pm EST.
Commitment to Diversity and Accessibility
WWF-Canada is an equal opportunity employer. We welcome diversity in the workplace and encourage applications from all qualified candidates including women, members of visible minorities, persons with disabilities, and aboriginal peoples.

WWF-Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity, please advise the Human Resources Representative in a timely fashion of any accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

We thank all applicants for their interest in joining WWF-Canada. Given the volume of applications received, we request that you do not follow up your application with a phone call or email. We will contact only those candidates selected for interviews and thank you for your understanding

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